Secretary (Reg FT)

Community College of Allegheny County (CCAC) • Pittsburgh, PA

4d • Onsite

About The Position

Performs a variety of general secretarial duties for a major campus function, department or division, which may include preparation of correspondence and reports, screening telephone calls and visitors, filing, and scheduling.

Requirements

• High school diploma or GED plus one year of relevant experience gained from working in an office environment.
• Ability to travel to perform work duties at any campus or center location within the CCAC system.
• Must be able to operate various office equipment, including a personal computer, switchboard as needed, and appropriate College software packages or equivalent.
• Should possess good organizational, customer service, communication, interpersonal and clerical skills.
• Detail oriented, ability to multi-task meet deadlines and be a team player.
• Required to have regular and timely attendance.
• Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption.

Nice To Haves

• Knowledge as related to the specific needs of the department to perform responsibilities.

Responsibilities

• Provides quality customer service to both internal and external customers.
• Prepares and processes correspondence, documents/forms, reports, minutes, surveys and other materials.
• Screens phone calls; receives and assists visitors; receives, sorts and delivers mail; receives and responds to requests.
• Maintains files (electronic/paper), records, logs and reports.
• Reviews documents for accuracy and completeness and editing as necessary.
• Performs various scheduling activities.
• Maintains and orders supplies.
• Computes and processes payroll for assigned faculty and staff; handles receipt of cash and for petty cash purposes as necessary; assists with trip requests as needed.
• Prepares bulk mailings and participates in clerical preparations and activities for meetings and various college events.
• Assists with training temporary others; may assign the work of temporary part-time and work-study student employees.
• Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
• Performs other clerical duties related to specific/unique needs of the department.
• Performs other related duties as required or assigned.

Benefits

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
• Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
• Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
• Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
• Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
• Additional Advantages: Free employee parking to make your commute easier.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED