Faculty Secretary (Reg FT)

Community College of Allegheny County (CCAC) • West Mifflin, PA

4d • Onsite

About The Position

Performs a variety of general secretarial duties for division faculty, including preparing correspondence, scheduling, typing and filing. This is a Regular Full-Time position located in the Allied Health department at the South Campus. The role is fully in-person, though this may be subject to change. Standard College hours are Monday – Friday, 8:30 am – 4:30 pm, with the possibility of additional hours, including evenings and weekends, to meet departmental needs.

Requirements

• High school diploma or GED
• Experience in an office environment gained through previous job related or educational training.
• Ability to travel to perform work duties at any campus or center location within the CCAC system.
• Must be able to operate various office equipment, including a personal computer and appropriate College software packages or equivalent.
• Good organizational, customer service, communication, interpersonal and clerical skills.
• Detail oriented, ability to multi-task meet deadlines and be a team player.
• Required to have regular and timely attendance.
• Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption.
• Ability to lift textbook shipping boxes and load into cabinets, lift and unload copier paper boxes.
• Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College.

Responsibilities

• Prepares exams, quizzes, syllabi/course outlines, correspondence, memos, reports and other forms for department faculty (to/for students, bookstore, community and/or other necessary personnel).
• Screens phone calls; receives and directs visitors; receives, sorts and delivers mail to appropriate faculty/personnel.
• Coordinates the printing and duplication of materials; coordinates bulk mailings of fliers and brochures to be sent to online students, area schools and community organizations.
• Maintains schedule for students and faculty, including scheduling meetings, department events, conference calls, rooms (both scheduling and requesting changes when necessary).
• Maintains and orders office, department and classroom supplies including textbooks; Creates purchase requisitions, vouchers, blanket orders, petty cash requests.
• Prepares and follows through with trip requests and expense reports.
• Maintains records; cancellation logs, syllabi/course outlines, mailbox list updates, textbook inventory, faculty directory, student and faculty information.
• Prints rosters, test scores and other necessary paperwork; monitor enrollment per attendance reporting requirement period throughout semester for faculty.
• Schedules repairs of various office/classroom equipment; copiers, Scantron.
• Assists students with prep of drop/add, audit agreements, permission to enroll forms.
• Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
• Performs other clerical duties for specific/unique needs of the department.
• Performs other related duties as required or assigned.

Benefits

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
• Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
• Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
• Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
• Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
• Additional Advantages: Free employee parking to make your commute easier.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED