Secretary (Office Automation)

Defense Commissary Agency • Hill AFB, UT

15d • Onsite

About The Position

Secretaries perform secretarial, administrative, general clerical, and typing (office automation) duties. The incumbent may also perform personnel and payroll liaison assignments and supply-related duties in support of the store. The role maintains organized filing systems and accessible, updated commissary records; coordinates with departments to gather information for reports and routine management updates; and produces documents, reports, and other administrative materials using standard office software and automation tools. The secretary serves as the commissary’s main point of contact for personnel matters, ensuring paperwork and actions are processed correctly through the servicing human resources office. The role also manages tracking, procurement, distribution, and disposal of supplies and equipment needed for commissary operations.

The position requires one year of specialized experience equivalent to the GS-05 level. Education may not be used to qualify. The position is nonexempt under the Fair Labor Standards Act, is not eligible for telework or remote work, and may be subject to a probationary or trial period. Occasional overtime may be required. Physical activity includes some bending, standing, walking, and carrying light items. The work environment involves normal everyday risks and discomforts and requires standard safety practices.

Requirements

• Be a U.S. citizen or national; proof of citizenship is required if selected.
• Meet the minimum age requirement, generally 18 years old.
• Males born after December 31, 1959, must be registered with or exempt from Selective Service.
• Meet identity and employment eligibility verification through E-Verify.
• Receive a favorable suitability or fitness outcome following a background investigation; new federal employees will be fingerprinted.
• Be able to obtain and maintain clearance eligibility based on the appropriate background investigation.
• Meet OPM qualifications for series 0318 and applicable regulatory requirements by the announcement closing date.
• Have one year of specialized experience equivalent to the GS-05 level in the Federal service, military, or private sector.
• Demonstrate specialized experience related to personnel and payroll actions, troubleshooting personnel/timekeeping/payroll issues, preparing reports and correspondence with automated systems, and independently managing supply or property accountability.
• Complete the required USA Hire Assessment within 48 hours after the announcement closes, if instructed and unless a reasonable-accommodation request applies.
• Some bending, standing, walking, and carrying of light items are required.
• Occasional overtime may be required.
• Education may not be used to qualify for the position.
• Retired military service members cannot be appointed to a DoD civilian position within 180 days of their retirement date.

Responsibilities

• Maintain organized filing systems and keep commissary records updated and accessible.
• Coordinate with departments to collect information for reports and routine management updates.
• Prepare documents, reports, and other administrative materials using standard office software and automation tools.
• Serve as the commissary's main point of contact for personnel matters and ensure paperwork and actions are processed correctly through the servicing human resources office.
• Track, procure, distribute, and dispose of supplies and equipment needed for commissary operations.
• Process and coordinate personnel and payroll actions, including reviewing new-hire paperwork and resolving discrepancies with human resources or payroll representatives.
• Investigate and troubleshoot personnel, timekeeping, or payroll issues by reviewing system inputs, documentation, and established procedures.
• Prepare and assemble detailed reports and correspondence using automated systems, including databases, spreadsheets, and graphic design tools.
• Manage a supply or property accountability program, including maintaining records, coordinating equipment maintenance, and ensuring compliance with supply regulations.

Benefits

• A comprehensive federal employee benefits package is referenced; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed