Secretary

District Attorney New York County•New York, NY

3d•Onsite

About The Position

The General Counsel’s Office (GCO) in the New York County District Attorney’s Office (DANY) has an immediate opening for a General Counsel’s Office Secretary. In this position, the Office Secretary is responsible for providing secretarial and administrative support to the unit. The role requires performing secretarial and administrative tasks, as well as completing clerical assignments to support the operations of the GCO. Duties include entering data into internal databases, case management tracking systems, proprietary Case Management database, and the online Freedom of Information Law portal. The secretary will also create hard copy files, maintain the filing system, manage email inquiries, handle incoming mail, and perform copying and scanning. Additionally, the role involves answering the main line for the GCO, assisting callers, interacting with DANY staff, external agencies, and community members, and greeting/directing visitors. Maintaining and updating shared calendars for the GCO is also a key responsibility. All assignments must be performed accurately, professionally, and expeditiously.

Requirements

High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or Education and/or experience which is equivalent to "1" above.
Two (2) years’ work experience in an administrative support role (Level 1).
Three (3) years’ work experience in an administrative support role (Level 2).
Bachelor’s degree can be substituted for years of experience.
Authorization to work in the United States is required for this position.

Nice To Haves

Excellent interpersonal, organizational, and communication skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Ability to learn in-house proprietary applications.
Ability to follow directions, work independently, and manage assignments.
Strong attention to detail and follow-up.
Dependable team player who works collaboratively and cooperatively with office staff.
Bilingual Spanish speaking a plus.
Commitment to one (1) year to the hiring unit.

Responsibilities

Perform secretarial and administrative tasks, as well as complete clerical assignments to support the operations of the GCO.
Enter data into the GCO’s internal databases, case management tracking systems, proprietary Case Management database and online Freedom of Information Law portal.
Create hard copy files when needed, maintain filing system, manage email inquiries, manage incoming mail, copy, and scan.
Answer the GCO main line and assist callers.
Interact with DANY staff in other units, external agencies, and members of the community, including greeting and directing visitors of the GCO.
Maintain shared calendars for the GCO and update as necessary.
Perform related administrative and clerical duties as needed and assigned.
Perform all assignments in an accurate, professional, and expeditious manner.