1.0 Secretary to High School Assistant Principals - Henderson High School

West Chester Area School District•West Chester, PA

4h•Onsite

About The Position

The Secretary to Assistant Principal(s) provides secretarial support to ensure the smooth and efficient operations required of the school office. This role is crucial for maintaining the daily functions of the school office and supporting administrative tasks. The West Chester Area School District serves over 12,000 students across 17 schools and is known for strong academic outcomes, including a 95% graduation rate.

Requirements

High school diploma or equivalent necessary
Proficiency in the use of technology for individual communication and research
Possess effective interpersonal skills with the ability to interface diplomatically with other teachers, administrators, parents, students, support staff and outside professional contacts
Use hands to finger, handle or feel objects, tools or controls, and to talk and hear
Sit and occasionally be required to stand, walk, stoop, kneel and crouch
Have specific vision abilities to include close vision, color vision, and the ability to adjust focus
Ability to lift and/or move up to 25 pounds
Possess effective communication, judgmental, planning and human relations skills
Be required to work under periods of stress due to the level of the position responsibility
Be proficient in Microsoft Office (i.e. PPT, Excel, Word, etc)

Responsibilities

Answers phones and e-mails
Composes written and/or verbal correspondence
Maintains a customer service focus and welcoming demeanor
Disseminates essential information to key staff
Communicates with designated personnel to relay messages or emergencies
Establishes, monitors, and maintains confidential files and conversations
Controls access to the building, screens visitors and assists in directing visitors to the proper destination
Responsible for daily substitutes in the AESOP System including running of any necessary reports
Responsible for maintaining teacher emergency plans & substitute files
Responsible for staff coverages throughout the day including 504 & IEP meetings, parent meetings, traveling staff, sports, etc.
Liaison for transportation issues (parental concerns, alternate bus stops, creating new stops) year round
Maintains discipline records in PowerSchool
Prepares discipline referrals and corresponding paperwork for parental notification
Maintains system for storing of all discipline records
Monitors, tracks, schedules, and organizes teacher observations
Sends correspondence to Human Resources and/or designated official
Assists the designated administrator with coordinating building assessments
Assists the designated administrator with course scheduling tasks
Performs other duties as assigned