Fine Arts Secretary/High School Receptionist

ESC Region 11 • Fort Worth, TX

20h • Onsite

About The Position

Provide administrative and clerical support to the High School front office and Fine Arts Department. This position serves as a welcoming point of contact for students, parents, staff, and visitors for a portion of the day while also assisting the Fine Arts Department with purchasing, travel coordination, event registration, and departmental organization.

Requirements

• High school diploma or GED required
• Proficient in Microsoft Office and Google applications
• Ability to maintain confidentiality and manage multiple tasks

Nice To Haves

• Associate degree or administrative support experience preferred
• Strong customer service and interpersonal skills
• Experience with purchasing, budgeting, event coordination, or school office operations preferred

Responsibilities

• Serve as an additional receptionist for the high school front office.
• Greet and assist students, parents, staff, and visitors in a professional and courteous manner.
• Answer and direct incoming telephone calls.
• Assist with student check-in/check-out procedures and visitor management.
• Provide clerical support to campus administrators and office staff as needed.
• Process and distribute mail, messages, and other office communications.
• Maintain accurate records and assist with routine office operations.
• Provide administrative support to the Director of Fine Arts and Fine Arts staff.
• Prepare and process purchase requisitions, purchase orders, and related documentation.
• Coordinate travel arrangements for student performances, competitions, and events.
• Assist with registration and payment processing for contests, clinics, workshops, and professional development activities.
• Maintain calendars, schedules, and departmental records.
• Assist with organizing fine arts events, performances, and special programs.
• Communicate with vendors, contest organizers, and district personnel regarding department needs.
• Track deadlines, registrations, and required documentation for fine arts activities.
• Maintain confidentiality of information and records.
• Demonstrate professionalism and positive customer service at all times.
• Support district and campus goals through collaboration and teamwork.
• Perform other duties as assigned by the Principal and Director of Fine Arts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED