High School Secretary

Fairview Ind School District•Ashland, KY

22h•Onsite

About The Position

To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of the children can be realized.

Requirements

High School diploma or G.E.D.
Minimum of two years office or secretarial experience involving public contact and record-keeping experience.
Computer and Keyboard Skills
Ability to multi-task in a fast paced environment
Satisfactory completion of State mandated health examination.

Nice To Haves

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

Performs the usual office routines and practices associated with a busy yet productive and smoothly run office.
Receives and routes all incoming calls.
Responds appropriately to requests for information.
Maintains a daily teacher attendance log, and the records for substitute teachers.
Greets all visitors courteously, determines their needs, checks appointments, directs or escorts them to proper person, and maintains a visitor’s log.
Coordinate a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.
Serve as secretary to the Principal; compose routine correspondence independently; prepare, type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive, open and route mail.
Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned.
Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.
Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.
Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.
Administer first aid to ill and injured students; contact the nurse, parents or public safety agencies as appropriate.
Register, release or transfer students; complete enrollment information and database.
Operate a variety of business equipment including typewriter, calculator, copiers, computer equipment and other school office machines.
Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.
Provide clerical assistance to faculty and staff as needed.
Orient new and substitute teachers; provide directions, keys and instructional materials.
Perform related duties as assigned.