Bookkeeper Secretary - Adams High School (2721)

Rochester Community Schools•Rochester, MI

20h•Onsite

About The Position

This position at Adams High School is responsible for assisting the principal in the financial management of the building, including bookkeeping and accounting. The role involves handling accounts receivable and payable, preparing financial reports, managing cash receipts, assisting with budget preparation and monitoring, processing purchase orders, and managing field trip and fundraiser finances. Additionally, the Bookkeeper Secretary maintains inventory of books and supplies, processes payroll and attendance reports, coordinates substitute teachers, and performs routine clerical duties. The position is a 10.5-month schedule, working 8 hours per day, Monday through Friday.

Requirements

High School Diploma
Excellent command of the English language.
Strong background in accounting and bookkeeping.
General operating knowledge of business machines and computer software such as Excel, Microsoft Word, and Business Plus.
Ability to handle a multitude of responsibilities with minimal supervision.
Must be able to lift up to 25 lbs.
Regular, reliable and punctual attendance required.
Microsoft Office Current District Version: Basic Word, Basic Excel and Outlook
Assessments in Customer Service Phone Skills, Interpersonal/Teamwork Office Skills Assessment, Sentence Clarity, Numeric/Alpha Filing/Record Locator and the Bank Deposit/Petty Cash Tests.

Nice To Haves

Desirable characteristics including excellent organizational skills, strong analytical and mathematical aptitude, and ability to interact positively with school personnel, vendors, and business community.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

Handles all building accounts receivable and payable and prepares monthly operational summary report of receipts and expenses.
Balances and records weekly school cash receipts and band deposits.
Handles cash, acquires materials, and keeps records of transactions.
Works with building administration to prepare budget for the upcoming school year.
Prepares budget information and budget transfers through the business software system.
Monitors budget and expenditures and notifies staff of funds available.
Responsible for processing purchase orders, including notifying staff of account balance, verifying receipt of materials, and insuring that P.O.’s are completed by business office deadlines.
Processes field trip requisitions, handles collection of money for field trips and fundraisers, deposit funds, and process related invoices.
Maintains inventory of books and places orders for the next school year; inventories and invoices students for lost books, fines, book deposits, and refunds.
Orders, inventories, distributes, and maintains all stock supplies for staff and conducts an annual inventory of building equipment.
Processes bi-weekly payroll, time cards, and employee attendance reports.
Processes all teacher in-service (conference) applications and related expense reimbursements.
Uses substitute placement system to coordinate placement of guest teachers.
Loads and maintains Master Schedule for upcoming school year.
Performs routine clerical duties such as typing, filing, answering telephones, and preparation of employee time cards and bi-weekly absence sheets.
Assists students, staff, and visitors, as necessary.
Performs other duties as requested by the Principal and / or Assistant Principal.
Runs / distributes data processing reports (such as labels, class lists, report cards, schedules, etc).