Secretary to Bilingual & ESL Programs Coordinator

Denton Independent School District•Denton, TX

18h•Onsite

About The Position

Organizes and manages the routine work activities of the Bilingual/ESL Department office and provides clerical and administrative support to Emergent Bilingual Curriculum Coordinators and other department staff.

Requirements

High school diploma or equivalent
Three (3) years of secretarial or clerical experience
Ability to handle multiple tasks simultaneously
Ability to meet established deadlines
Proficient skills in keyboarding, word processing, and file maintenance
Ability to use personal computer and software for word processing and to develop spreadsheets and databases, including but not limited to Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace
Excellent organizational, communication in English and Spanish (written and verbal) and interpersonal skills
Ability to exercise good judgment in handling confidential information
Professional demeanor and positive public relations skills
Ability to be self-directed, addressing responsibilities without waiting for instruction
Proactive in seeking clarification and/or answers when assignments are unclear.

Nice To Haves

Five (5) years of secretarial or clerical experience
Experience in a public education environment

Responsibilities

Prepares correspondence, forms, reports, etc., for the curriculum coordinators using personal computer.
Compiles pertinent data as needed when preparing various state and local reports.
Maintains physical and computerized departmental files.
Maintains student records as needed.
Performs routine bookkeeping tasks for the department, including simple arithmetic operations.
Assists with the preparation of purchase orders and payment authorizations.
Monitors and processes personnel time records, including leave requests and reports; compiles information and submits to central office.
Answers incoming calls, takes reliable messages, and routes to appropriate staff.
Maintains a schedule of appointments and makes travel arrangements for department staff.
Receives, sorts, and distributes mail and other documents to department staff.
Follows district safety protocols and emergency procedures.
Participates in professional development, department meetings, and special events as assigned.
Performs other duties as assigned.