26-27 MHS Secretary - AP / Counselor

Midway ISD Region 12 • Waco, TX

23h • Onsite

About The Position

The Secretary to AP/Counselor facilitates the efficient operation of the school counseling and assistant principal office and provides clerical services to professional staff. The role maintains current, accurate, confidential student records and supports student registration, scheduling, testing, communications, and office reception. The position is assigned to a campus and is non-exempt for 207 days. Salary calculations are commensurate with job experience.

Requirements

• High school diploma or GED.
• Two years of secretarial experience.
• Proficient typing, word processing, and file maintenance skills.
• Effective organizational, communication, and interpersonal skills.
• Ability to use a personal computer and software to develop spreadsheets and databases and perform word processing.

Nice To Haves

• Secretarial experience in a public education environment.

Responsibilities

• Prepare requisitions, correspondence, and transcripts using a computer.
• Prepare documents and lists for honor roll, award assemblies, and other student recognition programs.
• Record student information, including test scores and final grades, on permanent records.
• Create new student files and ensure records are complete.
• Assist with new-student registration, including requesting and sending student records, setting up cumulative folders, and entering student data into databases or computer programs.
• Assist with processing changes and adjustments to student schedules.
• Serve as receptionist for the counseling and assistant principal office.
• Assist students, parents, and teachers, including distributing testing, scholarship, and other college materials.
• Assist the counselor with scheduling Admission, Review, and Dismissal Committee (ARD) meetings and appointments.
• Assist assistant principals with scheduling appointments as needed.
• Receive and distribute testing materials and ensure their security and confidentiality.
• Maintain confidentiality.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED