26-27 SY Secretary I - Creative and Performing Arts

School District of Philadelphia

10d

About The Position

Provides clerical support in an assigned office or school. Performs varied clerical tasks, including typing, filing, scheduling, and answering telephones. The role includes preparing correspondence, reports, forms, and statistical information; responding to inquiries; maintaining records and files; and operating office equipment. The above statements describe the general nature and level of work and are not an exhaustive list of all responsibilities, duties, and skills required.

Requirements

High school diploma or equivalent.
Knowledge of office practices and procedures and the operation and maintenance of standard office equipment.
Knowledge of basic personal computer equipment and word-processing functions.
Knowledge of business English, spelling, and arithmetic.
Ability to type from clear copy at a minimum speed of 40 net corrected words per minute.
Ability to use a personal computer and word-processing software effectively.
Ability to perform moderately varied arithmetic computations and tabulations accurately and with reasonable speed.
Ability to maintain clerical records and prepare report forms.
Ability to learn the rules and regulations of administrative or school offices.
Ability to speak English and the appropriate foreign language fluently.
Ability to read and write English and the appropriate foreign language fluently.
Ability to establish and maintain effective working relationships.

Responsibilities

Type correspondence, reports, and various forms, including accounting and fiscal statements.
Compose and type form letters or answers to routine correspondence.
Assemble statistical information for various reports.
Answer telephones and personal inquiries requiring knowledge of school and administrative rules, regulations, and procedures; route visitors and calls; and secure and release routine information.
Operate a personal computer to perform word processing and other functions related to assigned work.
Sort correspondence, checks, vouchers, index cards, and other materials; maintain and purge files.
Post and maintain records for personnel, payroll, equipment, pupils, and other areas as needed.
Prepare requisitions for supplies and equipment and maintain related records.
Schedule meetings for a superior or other personnel.
Operate copy and fax machines.