Secretary - Registrar

Polk County Public Schools•Lakeland, FL

10h

About The Position

This position provides clerical, record-keeping, customer service, and secretarial support to an elementary school office. It maintains and monitors an accurate student database and student records, manages the daily student attendance process, and monitors visitors to support a safe school environment. The role also coordinates and communicates the student and course registration process and master schedule, and produces accurate student database information and related reports. The position handles student registration forms, scheduling, student transcripts and records, and attendance information using the automated student system. It compiles and types reports and routine correspondence, prepares narratives and statistical tabulations, and prepares data for computer processing. Other duties may be assigned.

Requirements

Graduation from an accredited high school or completion of a GED.
Clerical and secretarial office experience, or an equivalent combination of training and experience.
Knowledge of the operation and program of the school.
Knowledge of office practices and procedures, grammar, spelling, and business correspondence.
Ability to exercise independent judgment.
Ability to deal effectively and courteously with students, school personnel, and the general public.
Ability to type at a prescribed rate of speed.
Ability to coordinate work tasks, establish priorities, set goals, and meet deadlines.
Ability to sit for most of the day and occasionally lift, carry, move, or position objects weighing up to 20 pounds.

Nice To Haves

Bilingual/biliterate.

Responsibilities

Register students.
Maintain active student records, including grades, and maintain a student master file.
Receive and send student records and request and send student transcripts.
Maintain student attendance records and complete monthly attendance records.
Compile and type school attendance reports and other materials from copy, rough draft, or general instructions.
Type and process student registration forms, absentee lists, and tardy slips.
Type form letters and routine correspondence based on information in records and files.
Prepare reports, narratives, and statistical tabulations.
Compute F.T.E. reports and keep class enrollment records.
Respond to requests for proof of age, graduation, enrollment, and driver's education papers.
Secure health reports on out-of-state students.
Prepare data for computer processing.
Provide customer service and secretarial support to the elementary school office.
Coordinate and communicate the student and course registration process and master schedule.
Monitor daily visitors to help ensure a safe school environment.
Perform other duties as assigned.