Temporary Secretary/Receptionist - Abilities First- Fireman's Way School Program

Abilities First•Poughkeepsie, NY

7d•Onsite

About The Position

Abilities First is seeking a Temporary School Receptionist/Secretary for our Abilities First LaGrange School program, located in Poughkeepsie, NY. This position is responsible for providing clerical support in an organized, detailed, and proactive manner. Responsible for performing secretarial responsibilities with good judgment and confidentiality. The Receptionist / Secretary will positively represent the agency by demonstrating a friendly demeanor to visitors at all times.

Requirements

High school or Equivalency Diploma: Secretarial Curriculum and/or Business School preferred.
Minimum of (2) years secretarial and/or clerical experience.
Proficient with word processing, excel, and data base systems.
A combination of experience and education which in the view of the employer qualifies the individual for the position will be considered
Must have a current NYS driver’s license, free of moving violations; deemed acceptable by our insurance carrier.

Nice To Haves

Bilingual with fluency in Spanish preferred

Responsibilities

Answer phones and greet visitors at door
Assist with scheduling student tours, parent visits, and district visits
Set up student files, maintains files as needed
Files paperwork as needed
Records minutes for meetings as needed
Assures that the office equipment and the machines (telephones, copiers, fax machines, computers, printers, etc.) are in good operating conditions
Monitors and maintains all supplies for the program
Creates and submits PO s for orders
Maintains the financial records for petty cash
Completes RS2 and SED4 reports
Assists IEP Coordinator with obtaining scripts, scheduling, ensuring forms and reports are sent home to parents in a timely manner
Submit maintenance requests through AFI maintenance connect
Assist Principal with planning and coordinating school events
Follow all agency policy and procedures and demonstrates continuous regard for personal safety and the safety of others
Performs other appropriate job-related activities as requested by your supervisor or as circumstances warrant
Ensures all required trainings and certifications required are current and seeks further support and training where needed.
Adhere to agency Standards of Conduct, which require all employees, consultants, board members, volunteers and affiliates to perform their responsibilities according to ethical and legal standards with honesty, integrity, fairness, good faith and respect for others and the law.
Follows all agency policy and procedures and demonstrates continuous regard to personal safety and the safety of others.
Performs other appropriate job-related activities as requested by your supervisor or as circumstances warrant.
Will incorporate core concepts of person-centered excellence by respecting people’s concerns and responding accordingly and will use “teachable moments” to assist people in understanding and exercising their rights.