School Secretary

Normandy Schools Collaborative•Saint Louis, MO

23h•Onsite

About The Position

Normandy Schools Collaborative is seeking a School Secretary that will facilitate the efficient operation of the school’s or department’s office. This position will provide services for the school’s/department’s staff and ensure the school/office can make its maximum contributions to the needs of students, parents, staff and general public.

Requirements

Graduation from high school or evidence of equivalent educational proficiency.
Three years or more experience in an office setting.
Ability to type a minimum of 50 wpm
Proficient in Microsoft Word, Excel, Google Docs and file maintenance.
Knowledge of basic office equipment such as computers, multi-line phones, fax machines, and scanners.
Ability to work independently.

Nice To Haves

Bachelor's degree a plus.
Familiarity with Student Information Systems preferred.
Strong public relations, interpersonal, and organizational skills
Excellent oral and written communication skills
Work habits necessary for the independent completion of assignments within stipulated timeline and guidelines (High task performance and good attendance).
Ability to prioritize and meet deadlines while complying with established policies and procedures of the building and district.
Ability to multi-task effectively.
Demonstrates ability to think creatively.
Identify and resolve problems in a timely manner, gather and analyze information skillfully; uses reason even when dealing with emotional topics.
Ability to provide assistance to the school community as necessary.

Responsibilities

Assists students, teachers, and parents in a cheerful manner, ascertain nature of business, and conduct visitors to the appropriate staff member(s)
Types all correspondences, properly route and attend to systematic filing arrangements, including locked confidential files
Track daily student attendance, verify legitimacy of student excuses, prepare, and communicate necessary attendance reports, as well as ensure accuracy of attendance records, including verification of forgeries and truancies for the purpose of complying with State laws governing attendance accounting.
Manage student files, schedules and records including the input, maintenance, filing and reporting of student information required for SISK-12.
Communicate with parents, students, staff, Attendance Recovery Team (ART), etc. in person, by telephone or letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.
Keep principal, guidance counselor and teachers informed of changes and areas of concern including but not limited to student records, registration, drop/add, enrollment and attendance.
Places, receives and screens calls and recorded messages and route to appropriate staff
Schedules appointments – maintain calendar for the administrator – coordinate arrangements of times and dates to avoid conflicts
Receives, sorts, distributes, and delivers mail and other documents to appropriate staff/department
Maintains proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communication
Prepares instructional materials, meeting agendas, monthly reports, campus communications as requested
Maintains a daily teacher attendance log and accurate records for substitute teachers
Upholds and enforces school rules, administrative regulations, and state and local policies
This position may include overseeing student workers.
Maintains a highly confidential nature of the office in which assigned
Other duties as assigned by district or building administration.