Secretary/Receptionist

NEW Solutions • Madison, WI

3d • Onsite

About The Position

National Experienced Workforce Solutions (NEW Solutions) specializes in connecting experienced workers (ages 55+) with job opportunities that support Federal Agencies. This specific role supports the USDA Agricultural Research Service (ARS) through the Experienced Worker Program (EWP), providing administrative support to the Center Director and building security at the US Dairy Forage Research Center. It is important to note that participants in this program are not federal employees or employees of NEW Solutions, but rather participants in a grant program. The role involves supporting daily activities, processing travel and ARIS actions, scheduling meetings, and serving as a building receptionist. Training will be provided as necessary by the agency. This is a temporary enrollment in a grant program.

Requirements

• Minimum of 3 years of experience in a professional office setting.
• Familiarity with building security requirements.
• Experience arranging calendar appointments.
• Experience with travel arrangements.
• Experience with Windows, MS Word, MS Excel, MS PowerPoint, Outlook, Teams.
• Experience with Concur or similar travel/expense software.
• Ability to use camera and screenshare during virtual meetings.
• Legally eligible to work in the United States.
• Ability to carry small packages (less than 25 lbs).
• Ability to walk through hallways and up/down stairs while carrying items.

Nice To Haves

• AA Degree in any area is acceptable.

Responsibilities

• Serve as Center Director assistant and secretary.
• Complete travel arrangements via Concur.
• Schedule meetings and appointments, including conference room arrangements.
• Welcome guests and visitors, assign security badges.
• Receive and distribute packages and mail.

Benefits

• Training will be provided as necessary by the agency.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree