Secretary, Office HS

College Station ISD•College Station, TX

2d•Onsite

About The Position

Ensure efficient operation of the high school administrative office and provide clerical services for the school’s administrative staff.

Requirements

High school diploma or GED
Proficient in Word and Excel
Proficient in Finance Plus Student Plus Frontline
Exhibit a positive working relationship
Two years of secretarial experience

Responsibilities

Maintain effective communication with administration/staff/parents
Maintain absence records by entering and approving absences in Frontline.
Compile and keep accurate folders for substitutes/proper filing
Maintain a calendar of absences and keep track of all staff personal days used
Submit hourly payroll for D-Hall and parking lot security to central office
Enter discipline referral information into our data system, mail a copy of this referral home
Send letters home on those students that are creating a truancy problem
Daily list of teacher absentees provided for the principal
Return mail for incorrect addresses
Provide code of conduct sheets at the beginning of the year for students and parents
Provide administration with exemption spreadsheet at the end of each semester
Type master schedule and department schedules
Revise and type the student and faculty handbook
Provide master schedule list for each department
Provide lunch schedule for staff/students
Update faculty boxes
Provide updated room use list
Provide spreadsheet of professional staff
Contact fire department and alarm company on drill days, set alarm, reset alarm after the fire drill
Provide list of Venture and Expulsion students to Dean of Students
Secretary/At Risk list support
Receive work orders and file as completed/outstanding
Teacher letter with schedule before school starts
Provide parents with expulsion letters
Provide faculty check-off list at the end of each semester
Maintain confidentiality of information.
Report to work in a timely manner according to assigned schedule.
Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.
Maintain professional interactions with staff, parents, community and visitors.
Demonstrate the ability to remain calm and withstand pressures.
Demonstrate flexibility to change in routine and adapt quickly to changing situations.
Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
Avoid speaking badly about the district and district personnel.