Administrative Assistant, HS Office

Heritage Christian School•Indianapolis, IN

8d•Onsite

About The Position

This position exists to provide a welcoming atmosphere for students, parents, and employees by demonstrating Christ-like character and effectively administering the duties assigned. The major responsibility is to manage daily student attendance and scheduled events for the high school. The employee must be a Christian with an authentic and a mature personal relationship with Jesus Christ, who agrees to the HCS Statement of Faith, Charter of Core Values and Employee Covenant in both their professional conduct and personal lifestyle. The employee is committed to incorporating these qualities and standards in carrying out the calling to Christian education. The HS Office Coordinator is professional and customer service-oriented, with a friendly and welcoming demeanor. Ability to execute multiple projects/tasks simultaneously. This employee must maintain a high level of integrity and discretion in handling confidential information.

Requirements

A H.S. diploma or equivalent
Proficiency in Google Suite is required
High attention to detail
Ability to gather and interpret data
Ability to independently learn and maximize the use of school-based software
Excellent verbal and written communication skills
Event planning

Nice To Haves

Previous administrative work in an office, education or faith-based environment is preferred
Event planning experience desired
Experience using databases and cloud-based software is a plus

Responsibilities

Maintains a welcoming professional atmosphere for students, parents, and employees
Answers high school office phones
Assists guidance counselors with coordinating transcript requests, college rep visits, and ordering standardized test materials
Tracks and maintains SALT hours (service hours) records for students
Assists substitute teachers during the school day as needed
Tracks and maintains the school calendar
Assists with graduation, parent seminars, and other stakeholder events
Maintains all office equipment, teacher’s cafe, and lost and found
Oversees daily student attendance, including the approval of absence requests, communication of attendance concerns to HS administration, tracking of unexcused absences, and attendance requirements for extracurricular participation
Assists in the management of financial transactions, check requests, and purchase orders
Other duties as assigned