Office Administrative Assistant
About The Position
At The Salvation Army Mountberry Adult Day Service, the Office Administrative Assistant is accountable to the Program Services Manager to provide exceptional administrative support. The primary role includes clerical and administrative duties to support program staff and facilitate client service delivery. The Office Administrative Assistant is expected to perform all responsibilities in alignment with The Salvation Army’s core values, demonstrating professionalism, attention to detail, and a high standard of customer service. This is a contract position beginning June 29, 2026, and ending August 21, 2026. The work week is Monday to Friday, 7 hours per day with a one-half hour paid lunch break. Hours of work are from 8:30 am to 3:30 pm and may vary to meet program requirements. Shifts may be scheduled at either program location.
Requirements
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Be between 15 and 30 years of age on the start date of the job.
- Have a valid Social Insurance Number (SIN).
- Be a Canadian citizen, permanent resident, or a person granted refugee status in Canada.
- International students and temporary residents are not eligible.
- Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion.
- Excellent written and verbal communications skills in English.
- Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
- Valid Ontario Class “G” Driver’s License or reliable transportation is required.
- Provide an original copy of a Background Check with vulnerable sector screening that is satisfactory to The Salvation Army, in its sole discretion, is required.
- The screening is secured either through the national Canadian Police Information Centre (CPIC) or through a local police detachment.
- Screening through The Salvation Army Abuse Registry
Nice To Haves
- Administrative or office assistant training or relevant experience preferred.
- Develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
Responsibilities
- Provide administrative support to the Program Services Manager and team.
- Maintain accurate and organized records including client files, attendance logs, and reports.
- Prepare documents, reports, and correspondence as required.
- Manage office supplies and inventory.
- Greet and assist clients, visitors, and vendors professionally.
- Maintain organized filing systems (physical and electronic).
- Support program communications by providing updates and notices to clients and families.
- Assist in data entry, compiling reports, and maintaining client intake documentation.
- Help coordinate logistics for program events and activities.
- Respond to inquiries from clients, caregivers, and external partners with professionalism and confidentiality.
- Maintain a positive and welcoming office environment.
- Demonstrate initiative and the ability to work independently and collaboratively.
- Uphold and promote a safe and respectful workplace.
- Perform other related administrative duties as assigned.
Benefits
- health and dental benefits
- paid vacation and sick time
- RRSP’s
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
