Front Office Secretary

Charles County Public Schools•Waldorf, MD

1d•Onsite

About The Position

This position is for a Front Office Secretary in a school setting. The role involves managing pupil records, handling new student registrations, maintaining student information, and distributing correspondence. The secretary will also be responsible for answering inquiries, managing mail, and supervising sales and collections for fund raisers. The position requires strong organizational and communication skills, as well as the ability to work independently and collaboratively.

Requirements

High School Diploma.
Possess positive human relation skills.
Demonstrated aptitude for successful performance of duties and responsibilities listed below.
Good computer literacy skills (MS Word, Excel, PowerPoint, Internet, etc.).
Exhibits ability to compile data accurately and concisely.
Capacity to work with pupils, teachers, parents, administrative personnel and school visitors in a manner conducive to good working relationships.
Knowledge of efficient office practices and procedures.
Ability to react effectively to various simultaneous inquiries and situations.
Good oral and written communication skills.
Ability to collaborate with others, follow up and work independently.

Responsibilities

Prepares and maintains all pupil records and various related reports; checks pupil information and files appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Report and contacts parents concerning attendance policies and procedures.
Registers all new pupils and requests prior school records, withdraws transferring pupils and forwards permanent school records or copies (when out of state).
Follows-up on immunizations to ensure compliance with Maryland School Law and prepares School Immunization Report.
Maintains up-to-date bus routes and bus numbers for students; prepares ECOTRAN reporting/block/stop/home location information for new students.
Maintains up-to-date emergency cards and information card file on all students.
Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as is required and maintains appropriate files.
Answers various inquiries from students, parents, staff and school visitors.
Receives, sorts and forwards mail and messages for staff members.
Supervises sales and collections of monies from students for fund raisers.
Performs related duties as assigned by the school principal.