OFFICE SECRETARY- Office Manager

Rapides Parish School District•Alexandria, LA

1d•Onsite

About The Position

This position is responsible for organizing and directing all activities related to the operation and maintenance of the assigned office area, as designated by the immediate supervisor. The role requires maintaining a neat, clean, and well-organized workspace, utilizing standard office procedures for correspondence, filing, and bookkeeping, and employing professional telephone techniques. The Office Secretary-Office Manager will also manage a desk calendar for due dates, complete assigned records and reports accurately and promptly, and adhere to all federal, state, and local policies and procedures, including those outlined in the Drug Free Workplace Act. The position demands the ability to adjust to new situations, demonstrate poise under pressure, and maintain good time management skills. Professional dress and grooming are expected, along with loyalty to the school system's administration. This is a twelve-month position.

Requirements

High school diploma
Business school training or office experience that reflects a high level of skill in typing, filing, and general office procedures
Communication skills which encompass the ability to relate to students and adults and to speak and write standard English

Responsibilities

Maintain a neat, clean, and well-organized work space.
Utilize standard office procedures in letter writing, filing, and bookkeeping.
Employ professional telephone techniques.
Demonstrate sociability and warmth in attitude toward staff, vendors, and other visitors.
Maintain a desk calendar as it relates to due dates of work projects, memos, and reports.
Be neat and accurate in completing assigned records and reports, turning these in promptly and on time.
Remain in the assigned work area during the work day unless permission to leave is obtained from a supervisor.
Follow federal, state, and local policies and procedures.
Use language that is void of vulgarity, lewdness, coarseness, or profanity.
Observe all policies and regulations as outlined in the Drug Free Workplace Act.
Demonstrate ability to adjust to new situations, showing poise in crisis or pressure situations, and mature understanding of problems.
Be in attendance and on time at work, except for personal illness or emergency, as defined by the policies of the Rapides Parish School Board.
Be loyal to the administration of the school system.
Be professionally dressed and well-groomed.
Maintain a schedule of systems and procedures that are reflective of good time management.
Perform any other duties assigned by the immediate supervisor.