Director, Office of the Secretary

New York University•New York, NY

About The Position

Direct the business affairs of the Office of the Secretary, which functions as the administrative arm of the Secretary of the University. This office maintains custody of the seal, charter, and bylaws of the University and is responsible for ensuring accurate records of the proceedings of the Board of Trustees and the University Senate. The role plays a crucial part in preparing for and executing successful Trustee and Senate meetings, collaborating with senior leadership to align these matters with the University’s strategic priorities. The Director serves as the principal aide and liaison to the Secretary and General Counsel, Deputy General Counsel/Associate Secretaries, the Office of the President, and other designees with Office of the Secretary duties related to the Board of Trustees, ensuring the smooth operation of all Board of Trustees activities. This position also oversees and manages the preparation for University Senate meetings. The Director acts as a key relationship partner and trusted liaison to the Board of Trustees, the General Counsel/Secretary, the Office of the President, the University Senate, University administrative offices, and other senior University stakeholders to foster effective relations and relationships in support of shared organizational goals and outcomes. The role includes supervising staff. The Board and Senate functions of the role have a dual reporting structure to the Chief of Staff in the Office of the President.

Requirements

Bachelor's Degree
7+ years relevant experience, or an equivalent combination of education and experience.
Experience supporting senior executives and/or Board members.
Experience planning and implementing various activities and special events.
Experience managing support staff.
Experience developing and implementing office policies.
Experience administering budgets and operations.
Proven ability to handle multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail.
Strong organizational, interpersonal, influence, and problem solving skills.
Ability to apply critical reasoning, creativity, and flexibility to develop and implement holistic and actionable solutions to complex work situations.
Demonstrated ability to develop, implement, and interpret policies and procedures.
Ability to effectively communicate sensitive information verbally and in writing to a diverse population.
Good judgment, tact, diplomacy, discretion, and ability to maintain confidences are essential.
Ability to work in a fast-paced and dynamic environment.

Nice To Haves

Master's Degree or Juris Doctorate (J.D.)
7+ years relevant experience in an academic or corporate environment.

Responsibilities

Direct the business affairs of the Office of the Secretary.
Maintain custody of the seal, charter, and bylaws of the University.
Ensure accurate records of the proceedings of the Board of Trustees and the University Senate.
Prepare for and execute successful and purposeful Trustee and Senate meetings.
Work with senior leadership to organize Trustee and Senate related matters in line with the University’s strategic priorities.
Serve as the principal aide and liaison to the Secretary and General Counsel, Deputy General Counsel/Associate Secretaries, the Office of the President, and other designees with Office of the Secretary duties relating to the Board of Trustees.
Oversee and manage the preparation for University Senate meetings.
Serve as a key relationship partner and trusted liaison to the Board of Trustees, the General Counsel/Secretary, the Office of the President, the University Senate, University administrative offices, and other senior University stakeholders.
Supervise staff.