Secretary to the Director of Activities

Campbell County School District #1•Gillette, WY

13h•Onsite

About The Position

The job of Secretary to the Director of Activities is done for the purpose of providing secretarial support to a department; communicating information to staff, the public including vendors, and other districts; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction, as may be requested. This position is 8 hrs/day - 228 days/year.

Requirements

Operating standard office equipment
Performing standard bookkeeping
Preparing and maintaining accurate records
Basic math, including calculations using fractions, percents, and/or ratios
Reading technical information
Composing a variety of documents
Facilitating group discussions
Solving practical problems
Accounting/bookkeeping principles
Business telephone etiquette
Concepts of grammar and punctuation
Safety practices and procedures
Scheduling a number of activities, meetings, and/or events
Gathering, collating, and/or classifying data
Using basic, job-related equipment
Flexibility to work with others in a wide variety of circumstances
Working with data utilizing defined but different processes
Operating equipment using standardized methods
Working with a diversity of individuals and/or groups
Working with a variety of data
Utilizing job-related equipment
Problem solving to analyze issues and create action plans
Problem solving with data may require independent interpretation
Problem solving with equipment is limited to moderate
Adapting to changing work priorities
Communicating with diverse groups
Maintaining confidentiality
Meeting deadlines and schedules
Setting priorities
Working as part of a team
Working with frequent interruptions
Job related experience
High school diploma or equivalent

Responsibilities

Attends meetings and in-service trainings as assigned for the purpose of conveying and/or gathering information required to perform functions.
Communicates with a variety of internal and external parties (e.g. staff, other schools, parents, public, officials, other school district personnel, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Coordinates a variety of programs and activities (e.g. conferences, meetings, drug testing, team lodging, buses, inventories, schedules, contests/events, travel arrangements, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
Maintains inventory of office supplies and materials for the purpose of ensuring the availability as required.
Maintains a variety of materials and files (e.g. calendars, department forms, student eligibility information, reports, drug testing, schedules, logs, etc.) for the purpose of ensuring items are available for department personnel.
Performs record keeping general and program specific clerical functions (e.g. copying, faxing, filing, reports, inventory, ordering supplies, etc.) for the purpose of supporting assigned administrator and/or site with necessary materials.
Prepares written materials (e.g. calendars, programs, reports, logs, memos, letters, correspondence, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
Processes documents and materials (e.g. correspondence, student information, rosters, eligibility lists, budget reports, dismissal/withdrawal, etc.) for the purpose of disseminating information to appropriate parties.
Researches a wide variety of topics (e.g. student eligibility, travel/activity arrangements, current practices, policies, etc.) for the purpose of providing information for addressing a variety of administrative requirements.
Supports assigned administrative personnel, coaches and sponsors, etc. for the purpose of providing assistance with administrative functions.
Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.