Secretary III - Sheriff's Office

Brown County•2684 Development Dr. Green Bay, WI

About The Position

Performs difficult and responsible secretarial duties for a department head and/or his/her immediate subordinate staff calling for individual judgment, initiative, and applying specialized knowledge in performing duties regarding established procedures, laws and regulations; does related work as required. Applies the specialized knowledge of the department in which employed. Refers telephone calls and answers various inquiries personally, providing information on departmental services and functions. Independently prepares correspondence for department head. Types comprehensive material from rough draft copy or from dictating equipment. Maintains the court calendar, including the entry of court dates and cancellations for assigned officers. Performs follow-up activities such as checking and reviewing a variety of data and reports. Maintains the confidentiality of the departmental practices, as applicable. Assists unit members with investigative phone follow-up for criminal investigations. Sorts, distributes, and sends the mail for the department. Maintains office records and investigative files. Maintains inventory of office supplies and places orders as necessary. Enters and maintains information into Wisconsin Department of Justice ACISS case management database. Conducts criminal histories through Transactional Information Management Enforcement (T.I.M.E.) system. Maintains T.I.M.E. certification. Assists unit Director in compiling various reports, presentations and statistics required for budget, grant or performance reporting. Uses computerized analytical tools to create charts, timelines and link diagrams for the purpose of demonstrating analytical findings, including target relationships, time sequence of events, and criminal hierarchies. NON-ESSENTIAL DUTIES: Posts information. Copying, scanning, and faxing of reports. Performs related functions as assigned.

Requirements

High School Diploma supplemented by courses in typing, plus three years of office experience; or any equivalent combination of education, training and experience which provides the necessary knowledge, skill and abilities.
Wisconsin Driver's License
Ability to secure certification with Crime Information Bureau in operation and dissemination of criminal justice files and Department of Transportation records.
Ability to obtain State certification in Transactional Information Management Enforcement (T.I.M.E.).
Knowledge of modern office and secretarial practices and procedures.
Knowledge of business English, spelling and vocabulary.
Knowledge of simple bookkeeping practices.
Knowledge of and ability to utilize a computer, search the internet, and utilize the required software; especially Microsoft Office Word, Excel, Power Point, and Outlook, and ACISS Case Management System.
Ability to follow fairly complex oral and written instructions.
Ability to learn and apply the specialized knowledge and skills of the department in which employed.
Ability to communicate effectively both orally and in writing.
Ability to operate standard office equipment.
Ability to type at a minimum of 60 net wpm.
Ability to maintain confidential office records and prepare accurate and timely reports.
Ability to accept responsibility and to exercise independent judgment.
Ability to prepare effective correspondence on routine matters and to perform routine office management details independently.
Ability to complete tasks on time despite numerous interruptions.
Ability to establish and maintain effective working relationships with staff and the public, and to deal with public relations problems and answer inquiries courteously and tactfully.
Ability to train and instruct other employees.
Ability to meet strict timelines.

Responsibilities

Applies the specialized knowledge of the department in which employed.
Refers telephone calls and answers various inquiries personally, providing information on departmental services and functions.
Independently prepares correspondence for department head.
Types comprehensive material from rough draft copy or from dictating equipment.
Maintains the court calendar, including the entry of court dates and cancellations for assigned officers.
Performs follow-up activities such as checking and reviewing a variety of data and reports.
Maintains the confidentiality of the departmental practices, as applicable.
Assists unit members with investigative phone follow-up for criminal investigations.
Sorts, distributes, and sends the mail for the department.
Maintains office records and investigative files.
Maintains inventory of office supplies and places orders as necessary.
Enters and maintains information into Wisconsin Department of Justice ACISS case management database.
Conducts criminal histories through Transactional Information Management Enforcement (T.I.M.E.) system.
Maintains T.I.M.E. certification.
Assists unit Director in compiling various reports, presentations and statistics required for budget, grant or performance reporting.
Uses computerized analytical tools to create charts, timelines and link diagrams for the purpose of demonstrating analytical findings, including target relationships, time sequence of events, and criminal hierarchies.
Posts information.
Copying, scanning, and faxing of reports.
Performs related functions as assigned.