Secretary (Office Automation)

Air Force Global Strike Command • Whiteman AFB, MO

3d

About The Position

The primary purpose of this position is to serve as the principal office assistant performing various administrative and clerical duties in support of the organization. Performs office automation support using multiple automated programs and software such as databases, spreadsheets, and graphics in support of the administrative and clerical work.

Requirements

• U.S. Citizenship is required
• Males must be registered for Selective Service
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement.
• This position is subject to provisions of the DoD Priority Placement Program
• Disclosure of Political Appointments
• All federal employees are required to have direct deposit
• This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date.
• Applicants may be referred for consideration as vacancies occur.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• The incumbent must have the ability to type a minimum of 40 WPM.
• Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise.
• Position is designated non-critical-sensitive and requires a SECRET security clearance to fully perform the duties and responsibilities of the position.
• Employee must be able to obtain and maintain a Secret clearance.
• May be required to travel by military or commercial aircraft in the performance of TDY assignments.
• May be required to work overtime on an unscheduled or emergency basis.
• Applicants must have at least one (1) year of specialized experience at the next lower broadband NK-01 , equivalent to the next to lower grade GS-04 or equivalent in the Federal Service.
• Specialized experience must include preparing a wide variety of recurring and nonrecurring correspondence, reports, and other documents; reviews and finalizes correspondence / documents prepared by others in handwritten or electronic drafts; composes and signs correspondence of a nontechnical nature; reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives; screens incoming mail to identify needs of the supervisor, appropriate staff, or other organizations/offices; receives telephone calls, greets visitors, and ascertains the nature of the calls or visits; maintains calendars, coordinates meeting arrangements, and schedules meetings and/or conferences; uses multiple office automation software; editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets; performs complex office automation duties.
• Knowledge of extensive rules, procedures, operations, functions, and commitments applied to secretarial and clerical assignments to perform the procedural and administrative work of the office.
• Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports, and transcribed material.
• Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
• Skill in typing; a qualified typist is required.
• Ability to communicate effectively, both orally and in writing.

Nice To Haves

• Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college, or university.
• A combination of education and experience as described above may be used to qualify for this position.

Responsibilities

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents and reviews and finalizes correspondence/documents prepared by others in handwritten or electronic drafts.
• Composes and signs correspondence of a nontechnical nature in the supervisor's name or in own name as secretary.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/ offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
• Based upon knowledge of the organization and its programs and operations, refers telephone calls and visitors to appropriate staff or office.
• Personally answers substantive nontechnical requests for information which can be provided based on information from records and files or personal knowledge of the organization.
• Maintains commander's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences.
• Schedules appointments and meetings without prior approval in accordance with commander's policies and priorities, and coordinates with the squadron leadership team as necessary.
• Performs other administrative and clerical work in support of the office/organization.
• Establishes, updates, and maintains office procedures and records of various various types that may be needed or will assist in the efficient operation of the office.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED