Secretary III (Interim Secret or higher)

Akima, LLC • Dahlgren, VA

1d • Onsite

About The Position

AMO, an Akima company, is hiring a Secretary III to provide principal secretarial support in a government office in Dahlgren, Virginia. The position generally supports one individual and may also support that individual’s subordinate staff. The Secretary III maintains a close, responsive working relationship with the supervisor and staff, works with minimal detailed supervision, and performs clerical and secretarial duties requiring knowledge of office routines and the organization’s programs and procedures. The work environment uses computers and office software.

The role provides administrative and clerical support to Government personnel, including employees who are visually impaired, blind, or otherwise disabled. Support may include reading and describing work materials, helping with document signing and electronic approvals, completing administrative tasks when accessible software is unavailable or incompatible, researching technology solutions that improve independence, and transporting employees to meetings and training events in a Government vehicle.

Requirements

• Must hold an active Interim Secret clearance; a full Secret clearance is preferred. Clearance requirements are established by the government contract.
• Four years of experience creating and maintaining documentation and data management systems.
• Two of the required experience years must involve Federal Government programs and mid-executive-level (such as O-6 military or GS-15 civilian or below) and general administrative support across all facets of administration.
• Proficiency with Microsoft Windows and Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Access, as well as Adobe.
• Ability to type 60 words per minute.
• Demonstrated ability to work independently and communicate effectively orally and through formal reports.
• Demonstrated ability to multitask, perform professionally, and communicate professionally, including professional telephone etiquette.
• Demonstrated proficiency supporting meetings, maintaining formal filing systems, scanning and faxing, answering phones and taking messages, managing multiple calendars, and scheduling appointments.
• Experience taking notes and converting them into formal meeting minutes.
• Experience editing formal documentation and reformatting written and electronic draft documents to specified Government formats.
• Experience receiving and greeting visitors professionally.
• Experience handling and storing classified or sensitive materials, including Personally Identifiable Information.
• Experience providing daily oversight and direction to support teams.
• Experience training or mentoring subordinate personnel on policies and other duties.
• Experience with team building and conflict resolution.

Nice To Haves

• A full Secret clearance is preferred.

Responsibilities

• Perform general secretarial and clerical duties to support the Branch, Division, Department, or Program Office and Government office procedures.
• Answer and screen telephone calls; receive, greet, and screen visitors.
• Maintain logs, listings, office calendars, key inventories, and plant account inventories; perform muster procedures and support new employee onboarding.
• Schedule appointments and meetings, support meetings on and off the NSWCDD location, and coordinate distinguished visitors with NSWCDD Public Affairs, including reserving VIP parking.
• Receive, review, type, edit, and process correspondence and documents from rough drafts, handwritten notes, verbal instructions, or email.
• Sort, route, track, distribute, copy, scan, fax, file, download, archive, shred, and dispose of documentation.
• Process timecards, training requests, and shipping documents using Navy ERP; process telephone work requests, IT MAC requests, visitor clearances and requests, overtime and compensatory-time requests, property passes, and travel orders.
• Establish, maintain, and update office filing in accordance with NSWCDD Records Management policies; upload, maintain, and search retention documents in SharePoint or other repositories.
• Receive, coordinate, and act on data calls; maintain and replace office supply inventory.
• Travel on base in a Government vehicle to deliver and pick up official information.
• Create spreadsheets and PowerPoint presentations; use Government systems and applications, including IBPES, DISS, Navy ERP, DTS, and applications on the NSWCDD Homepage.
• Assist Government staff daily and provide guidance and review the work of a lower-level secretary when the Government or contractor senior-level secretary is absent.
• Provide clerical support when Government clerical, secretarial, or administrative personnel are absent.
• Maintain office equipment and request service when needed; replace printer and plotter supplies; assist with disposal of excess equipment.
• Establish and maintain Standard Operating Procedures for clerical and secretarial duties.
• Demonstrate professional conduct and communicate effectively orally and in writing.
• Assist visually impaired, blind, and other disabled Government personnel with clerical, secretarial, and administrative tasks, including tasks requiring accessible software or alternatives.
• Read aloud documents, reports, mail, and other work-related materials, including reading material for recording on tape; describe pictures, charts, drawings, and symbols; and assist with hard-copy document reading and signing.
• Assist with electronic training, timekeeping entry and approval, data entry into automated business applications such as CIPA performance, Personnel Addendum, Honorary Awards, and NSWCDD trackers, and electronic signatures or approvals.
• Research creative and innovative technological solutions that promote greater independence for employees with disabilities.
• Guide employees’ hands to appropriate locations on documents or within data systems for signing or approval, and transport them to meetings and training events using a Government vehicle.

Benefits

• Comprehensive benefits program, including medical, dental, vision, and life insurance.
• 401(k).
• Other voluntary benefits.
• Vacation, holiday, and sick leave as defined under the Department of Labor’s Wage Determination.
• Competitive pay.
• Growth opportunities and retirement options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed