Secretary III- Teaching and Learning

Newport News Public Schools•Newport News, VA

About The Position

The Secretary III provides clerical support to staff in the Curriculum and Instruction Department. The role handles document preparation and editing, communications, data entry and records management, office equipment, purchasing and supply processes, departmental budget accounts, and tracking departmental activities. The position also works with school personnel on verifying distributions and completing payments for materials ordered for schools, and models nondiscriminatory practices in all activities. Other related duties may be assigned.

Requirements

Completion of a standard high school diploma, or equivalent experience and training that provides the required knowledge, skills, and abilities.
Thorough knowledge of standard office practices, procedures, equipment, and clerical techniques.
Knowledge of business English, spelling, and mathematics.
Excellent computer skills, including Microsoft Word and Excel, and the ability to manage purchasing processes and budget accounts.
Ability to understand and follow oral and written instructions, including complex instructions.
Ability to edit memos, tests, and other instructional documents.
Ability to establish and maintain effective working relationships using good judgment, tact, and courtesy.
Ability to work independently and serve as a team member in a collaborative department suite.

Nice To Haves

Completion of business school or some college courses.

Responsibilities

Transcribe dictation; type, proofread, and edit letters and other documents.
Answer telephones and prepare documents, memos, and reports.
Create databases; perform data entry and records management; maintain accurate files, records, and documentation.
Operate and maintain standard office machines, including fax machines, telephones, and copiers.
Order and check in supplies and materials.
Process and prepare requisitions, small purchase orders, purchase orders, and check requests.
Work with school personnel to verify distributions and complete payment processes for materials ordered for schools.
Manage budget accounts for specific education programs.
Maintain and track a variety of departmental activities and functions.
Process mail and other correspondence.
Model nondiscriminatory practices in all activities.
Perform other duties as assigned when similar, related, or a logical assignment to the position.