Secretary II

University of Southern California • Los Angeles, CA

5d • Onsite

About The Position

The USC Mrs. T.H. Chan Division of Occupational Science and Occupational Therapy is looking for a dynamic Secretary with a unique combination of skills to provide administrative and operational support for the department. The individual will be providing administrative support for faculty and staff. Other responsibilities include greeting visitors and routing them to the appropriate locations, answering phones, and serving as a resource for general inquiries for patients and students. Along with that, this individual will perform office duties including handling of incoming/outgoing mail, ordering of supplies, arranging meetings, scheduling of classrooms, maintain appointments, and composing correspondence and reports requested by the department. This is an excellent opportunity for an individual who has a passion for service and thrives in a dynamic clinical environment.

Requirements

• High school or equivalent
• 1 year of secretarial experience
• Knowledge of PC software packages such as spreadsheets, word processing, graphics, etc.

Nice To Haves

• Highly organized
• Customer service-oriented
• Self-starter

Responsibilities

• Providing administrative support for faculty and staff.
• Greeting visitors and routing them to the appropriate locations.
• Answering phones.
• Serving as a resource for general inquiries for patients and students.
• Handling of incoming/outgoing mail.
• Ordering of supplies.
• Arranging meetings.
• Scheduling of classrooms.
• Maintaining appointments.
• Composing correspondence and reports requested by the department.

Benefits

• Health benefits for staff & their family with access to the renowned university medical network
• Eligibility for retirement plans
• Tuition benefits for staff & their family
• Free professional development online courses
• Central Los Angeles location with easy access to commuter trains, buses & free tram pick up services
• Discounts to football, basketball & other campus events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED