Onsite-Secretary II - 581113
About The Position
TeleSolv Consulting is seeking a Secretary/Admin Assistant Level II to provide comprehensive administrative support to a federal client in Philadelphia, Pennsylvania. This is a fully onsite position; candidates must be able to commute to the work location daily, with no remote or hybrid option. The Secretary II provides records management, payroll support, reporting coordination, database maintenance, travel coordination, and program support services. The role serves as a liaison among staff, stakeholders, and Government personnel and helps ensure the accuracy, timeliness, and integrity of administrative operations.
Requirements
- High school diploma.
- At least one year of experience performing secretarial and administrative duties.
- Strong written and verbal communication skills in English.
- Excellent organizational, administrative, and records management capabilities.
- Experience with data collection, analysis, and reporting.
- Ability to research and gather information from multiple systems and sources.
- Proficiency with Microsoft Office Suite and contemporary office technologies.
- Experience using modern office equipment such as scanners, copiers, and multifunction devices.
- Strong attention to detail and ability to work independently.
- Ability to maintain accurate records, databases, reports, and inventories.
Nice To Haves
- Two years of clerical and administrative experience.
- Experience supporting a contractor serving a Department of Homeland Security component, particularly the Federal Protective Service.
- Knowledge of Government administrative procedures and systems.
- Working knowledge of payroll, travel, inventory, fleet management, financial, security, reporting, and contract administration systems.
- Working knowledge of Government regulations and directives.
Responsibilities
- Perform independent administrative and clerical support activities.
- Review, distribute, and manage incoming and outgoing correspondence and mail.
- Screen telephone calls and visitor requests and route inquiries appropriately.
- Organize, maintain, and update office files, records, handbooks, and manuals.
- Attend meetings, prepare meeting minutes, and track action items.
- Maintain automated tracking systems for program milestones, workload status, reports, funding accomplishments, and compliance activities.
- Conduct research and gather information from multiple electronic systems and databases.
- Prepare correspondence, memoranda, and reports.
- Serve as records custodian and manage inventory accountability processes.
- Coordinate Federal employee travel activities.
- Provide payroll support, including auditing timecards, data entry, reporting, and record maintenance.
- Coordinate workload, prohibited items, duty roster, and arrest reporting activities.
- Serve as a fleet management point of contact by reviewing mileage reports and maintenance requirements.
- Maintain program databases, consolidate reports, and track milestones.
- Support contractor oversight, training compliance tracking, certification monitoring, funding documentation, contract administration, and contract closeout activities.
- For Philadelphia Regional Office support, assist with HSPD-12/PIV Card issuance and enrollment workstation operations as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
