Secretary II

American Addiction Centers•Niles, IL

19h•$22 - $33•Onsite

About The Position

This position performs secretarial and minor administrative services in support of the department. The role involves scheduling meetings, working with vendors, handling correspondence, organizing special events, completing billing and payroll, and entering data for analysis and reporting.

Requirements

H.S. or equivalent and 2-4 years secretarial experience OR Associates degree and 1-2 years secretarial experience
2-4 years of secretarial experience
Good communication - written and verbal
Able to use several software packages

Nice To Haves

EPIC experience preferred but not mandatory, can train on site.
Typing 55-60 words per minute preferred
Ability to create spreadsheets preferred

Responsibilities

Schedule and arrange meetings and/or appointments with multiple attendees. Make decisions regarding revision of supervisor’s/staff’s schedule to accommodate meetings and appointments.
Work with outside vendors providing functional services to the area (e.g., arranging for temporary personnel, directly purchasing products, etc.).
Take action upon mail and/or correspondence received by area.
Organize special events: secure space, prepare memo and /or notify participants, arrange for equipment as necessary, assure room set-up, order refreshments, etc.
Complete billing; process employee profiles, payroll, etc. for department.
Enter data into database or spreadsheet, perform analyses from data, and create specialized reports.
Type letters, memoranda, reports, and other types of correspondence from rough drafts or provided copy.
Compose correspondence from notes and/or discussions with supervisor and/or staff.
Collect data and develop and/or prepare departmental reports. May do some analysis of data and/or mathematical calculations.
Maintain records and files within the department/unit.
Create and set up filing systems for department/unit.

Benefits

Comprehensive suite of Total Rewards
Benefits and well-being programs
Competitive compensation
Generous retirement offerings
Programs that invest in your career development
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program