Secretary - Finance (11-month)
About The Position
This position performs, under supervision, duties associated with a building’s financial operations. Responsibilities include maintaining the building budget and student activity accounts in accordance with school district finance office guidelines; coordinating and monitoring financial information, including deposits and expenditures; and providing information or direction as requested by assigned building administrators. The role performs detailed clerical and record-keeping work, collects and processes payments and fees for building programs and events, and maintains professional expertise through training and participation in district activities. The position also secures the main office daily and performs other duties as assigned.
Requirements
- Graduation from an accredited high school or completion of a GED.
- Clerical and secretarial office experience, or an equivalent combination of training and experience.
- Knowledge of the operation and program of the school.
- Knowledge of office practices and procedures, grammar, spelling, and business correspondence.
- Knowledge of bookkeeping procedures.
- Ability to exercise independent judgment.
- Ability to deal effectively and courteously with students, school personnel, and the general public.
- Ability to type at a prescribed rate of speed.
Nice To Haves
- Bilingual/biliterate preferred.
Responsibilities
- Enter financial data into hard-copy records or District computer files and records.
- Assist with compiling and researching information and revising or modifying financial reports.
- Maintain records for computer and technology incidents.
- Secure the main office daily, including turning off equipment, securing monies, and securing windows and doors.
- Collect fees and monies for program and building events.
- Process yearbook orders.
- Prepare deposit receipts for the district office.
- Prepare invoices for overdue materials.
- Collect and process payments for registration fees, parking passes, activity passes, and yearbooks.
- Collect and process payments, refunds, and paperwork for computer and technology distribution and maintenance, and parking passes.
- Collect and process payments for various building departments.
- Attend training sessions, district in-services, or staff meetings.
- Assist with special projects as appropriate.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
