Secretary 12 Month, Logistics

Howard County Public School System • Columbia, MD

4d

About The Position

The Logistics Assistant is an administrative position at the Logistics Center that provides daily support to the Materials Management & Logistics Manager. The role performs complex secretarial, clerical, and administrative functions to support the Center’s operations, including maintaining accurate transaction, KPI, mileage, and delivery records and engaging with the Logistics Center team. The position also fulfills Workday orders and provides coverage for the Central Office Mailroom as needed.

The role maintains physical and electronic records, databases, spreadsheets, and logs; supports budget management; processes and packs fulfillment orders; and assists with picking and packing products for distributions. It also supports the weekly surplus auction workflow, including listing items on the public auction website and responding to bidder questions.

The posting describes a 9-hour duty day that includes a 60-minute unpaid, duty-free lunch period. Employment information states this is an 11-month-per-year position. Compensation is at salary Grade IX on the Secretaries and Assistants Salary Scale, with placement determined under HCPSS salary procedures and the HCEA-ESP Master Agreement. The position is non-exempt from overtime.

Requirements

• High school diploma or GED; documentation must be scanned and uploaded to the online application.
• Three years of general administrative support or clerical experience. An associate degree or successful completion of 60 college credit hours from an accredited college or university may substitute for up to two years of the required experience.
• Understanding of pickup and delivery documentation, fulfillment workflows, and inventory pick-and-pack processes.
• Knowledge of physical and electronic filing systems, data-entry standards, and document retention for logistics logs.
• Understanding of basic budget management and fiscal-year distribution cycles.
• Proficiency with Workday, particularly order processing and fulfillment modules.
• Ability to maintain accurate spreadsheets, databases, and logs for tracking logistics data.
• Ability to coordinate office functions, mailroom operations, and high-volume phone communications.
• Ability to pick and pack a range of products, including Health Services supplies and curriculum materials.
• Advanced use of Microsoft Office Suite, including Excel and Word, and specialized procurement or logistics software.
• Excellent verbal and written communication skills for communicating with internal departments and external bidders.
• Ability to multitask and prioritize data entry and order processing alongside seasonal distributions.
• Attention to detail in auction listings and records maintained for audit and budget purposes.
• Adaptability to move between administrative work and physical warehouse support.
• Problem-solving ability to address bidder inquiries and resolve Workday fulfillment discrepancies.
• Ability to collaborate with management and support departments such as Health Services and Special Education.

Nice To Haves

• Experience with Warehouse Management and Inventory Systems.
• Experience with a financial management system, including accounts payable or budgeting.
• Experience with warehouse or inventory control.

Responsibilities

• Manage and maintain physical Logistics Center records for pickups and deliveries, and enter the information daily.
• Create and maintain electronic databases, spreadsheets, and logs; accurately file records and documents related to Logistics Center workflows.
• Assist the Manager with budget management.
• Organize all aspects of office functions.
• Process Health Services and other fulfillment orders in Workday for HCPSS locations daily.
• Pick and pack Health Services and other fulfillment orders as needed.
• Answer incoming phone calls and communicate messages from internal and external customers accurately and promptly to the appropriate individual or department.
• Assist with selecting and packing products for Logistics Center distributions throughout the fiscal year, including distributions such as PPE, Special Education, Fine Arts, Elementary Math, Social Studies, and Curriculum.
• Assist with the weekly workflow for surplus auction items returned to the Logistics Center, including accurately listing items on the public auction website and answering bidder questions.
• Provide coverage for the Central Office Mailroom as needed.

Benefits

• Comprehensive benefits package for eligible employees.
• Membership in the Maryland State Retirement Agency pension plan is mandatory for employees who meet eligibility and membership criteria; the annual contribution is 7% of annual salary.
• Paid time off information is available in the negotiated agreement for the employee bargaining unit.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED