Secretary Associate Legal

State of Maine•Augusta, ME

4d•$40,082 - $57,699•Onsite

About The Position

Join a dynamic team at the Office of Attorney General’s Criminal Division! The Drug Task Force is looking to hire a motivated individual for a Secretary Associate Legal vacancy in our Augusta office, Monday – Friday, 8:00 am to 5:00 pm. The position provides support to multiple attorneys located throughout the State and works directly with the Drug Task Force Coordinator. The position involves complex legal clerical responsibilities and administrative details that require sound knowledge of legal processes, procedures, terminology, and documents. Proficiency is required in word processing, document management, record keeping, data management, file preparation, organization and archiving, calendar management, careful scheduling for multiple attorneys, and a variety of communications. You must be able to communicate politely, clearly, and effectively with colleagues, court staff, members of the public, and attorneys employed both internally and externally to the OAG. The ideal candidate must be self-directed, highly organized and highly accurate, with the ability to work efficiently and independently. It is essential that the successful candidate work well as part of a team and adapt to rapid changes in a fast-paced legal environment.

Requirements

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.

Nice To Haves

Experience with Microsoft Office Suite products
Able to perform complex legal secretarial support tasks
Experienced working with multiple attorneys in a law office setting
A solid knowledge of principles and practices of law office processes
Familiar with court rules and forms of pleadings

Responsibilities

Utilizing Microsoft Office Suite products for word processing, email, data entry, and spreadsheets.
Handling incoming and outgoing mail
Preparing and filing court documents, including pleadings, motions, orders, and subpoenas
Preparing and filing of electronic documents in the Unified Criminal Docket
Coordinating with various State, county, and municipal entities regarding pending matters
Opening case files
Organizing, copying and scanning documents
Entering case data in office databases
Proofreading legal documents for accuracy
Composing documents as instructed by attorneys
Researching, compiling, and analyzing complex information to reach a conclusion and/or make recommendations
Communicating pleasantly, clearly and effectively with colleagues, court staff, office staff, members of the public, and attorneys
Advising supervisors regarding the individual work and group operations
Developing and recommending new work methods for improving practices in a fast-paced legal practice
Participating in reception duties
Calendaring all deadlines and reminders
Archiving

Benefits

13 paid holidays
12 days of sick leave
3+ weeks of vacation leave
Health Insurance Coverage (State pays 85%-95% of employee-only premiums)
Health Insurance Premium Credit (Participation decreases employee-only premiums by 5%)
Dental Insurance (State pays 100% of employee-only dental premiums)
Retirement Plan (State contributes 13.29% of pay to MainePERS)
Gym Membership Reimbursement (up to $40 per month)
Health and Dependent Care Flexible Spending Accounts
Public Service Student Loan Forgiveness
Living Resources Program (employee assistance program)
Six weeks of fully paid parental leave
Voluntary Deferred Compensation (MaineSaves 457(b) account)