Secretary Associate Legal

Attorney General•Augusta, ME

13d•Onsite

About The Position

The Office of Attorney General is looking to hire a Secretary Associate Legal in our Augusta Office, Child Support Division. The position involves complex clerical responsibilities and administrative details that require sound knowledge of legal processes, procedures, terminology and documents. The position provides support to multiple attorneys and paralegals. Office hours are Monday – Friday 8:00 am to 5:00 pm. Proficiency is required in word processing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications. The ideal candidate must be self-directed, highly organized and highly accurate, with the ability to work efficiently and independently. The candidate must have strong interpersonal skills, a strong work ethic with a positive, can-do attitude. It is essential that the successful candidate work well as part of a team and adapt well to rapid changes in a fast-paced legal environment.

Requirements

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
Competency in applying a solid knowledge of legal terminology and legal practices to perform complex secretarial tasks.
All positions in this classification assume the qualifications of: Secretary.

Nice To Haves

scrupulous about detailed work
proficient with Microsoft Office Suite
experience working directly with multiple attorneys in a law office setting
work-related experience with court rules as related to the forms of pleadings and service of process
work-related experience with preparation of court documents
experience working with the Maine court system

Responsibilities

Preparing and filing court documents for AAGs, including pleadings, motions, orders and subpoenas in district courts and probate courts as instructed
Opening case files in accordance with attorneys’ protocols
Organizing, copying, and scanning confidential documents
Entering confidential case data in office databases
Proofreading confidential legal documents
Researching, compiling, and analyzing complex information
Communicating pleasantly, clearly, and effectively with colleagues, court staff, office staff, members of the public, DHHS staff and attorneys
Advising supervisors regarding the individual work and group operations
Developing and recommending new work methods for improving practices in a fast-paced legal practice
Participating in reception duties
Training and mentoring other support staff
Calendaring all deadlines and reminders
Archiving