Secretary 3
About The Position
Under the direction of the Director of Central Support Services (CSS) and the CSS Management Team, the incumbent is responsible for providing clerical support to the CSS Manager(s). This includes processing job postings and related paperwork, registering new hires in orientation sessions, ensuring the Manager(s) are aware of staffing levels, maintaining unit information and employee profiles in the ESP staff scheduling system, updating day-to-day schedule changes in ESP, and running staffing reports as requested. The role also coordinates appointment calendars for the Manager(s) and performs other clerical duties as assigned.
Requirements
- Minimum two years previous related experience, preferably in a health care setting.
- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- Typing 50 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
- Excellent interpersonal, organizational and decision-making skills required.
- Must have excellent English communication skills, both oral and written.
- Must be able to function in a high volume, high traffic environment.
Nice To Haves
- Previous staff scheduling experience.
- Competence in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems.
Responsibilities
- Processing job postings and related paperwork
- Registering new hires in orientation sessions
- Ensuring Manager(s) are aware of staffing levels
- Maintaining unit information and employee profiles in the ESP staff scheduling system
- Updating day-to-day schedule changes in ESP
- Running staffing reports as requested
- Coordinating appointment calendars for the Manager(s)
- Performing other clerical duties as assigned
Benefits
- A combination of education and experience may be considered.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
High school or GED
