Secretary 3 - Ambulatory Care
About The Position
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. The incumbent is responsible for providing clerical support to the Manager Health Services, including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the ESP staff scheduling system, updating the day to day schedule changes in ESP and running staffing reports as requested. Coordinates appointment calendar for the Manager(s) and performs other clerical duties as assigned.
Requirements
- Minimum two years previous related experience, preferably in a health care setting.
- Complete Grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- Excellent English communication skills, both oral and written.
- Excellent interpersonal, organizational and decision-making skills required.
- Typing of 50 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
Nice To Haves
- A combination of education and experience may be considered.
- Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.
Responsibilities
- Processing job postings and related paperwork
- Maintaining position control
- Registering new hires in orientation sessions
- Ensuring that the Manager(s) is/are aware of staffing levels
- Maintaining information and employee profiles in the ESP staff scheduling system
- Updating the day to day schedule changes in ESP
- Running staffing reports as requested
- Coordinating appointment calendar for the Manager(s)
- Performing other clerical duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
