Secretary

Sierra Vista Unified School District•Sierra Vista, AZ

8d•Onsite

About The Position

Sierra Vista Unified School District is seeking a passionate and dedicated Secretary to join their PreK-12 team. This role is crucial for supporting the Curriculum Department, ensuring smooth operations, and maintaining confidentiality. The district offers competitive salaries, incentives, paid holidays and leave, and exceptional employee benefits and resources within a culture of caring and support.

Requirements

High School Diploma or equivalent
Working knowledge of computer word-processing and Microsoft Office applications, and Google.
Minimum of two years' experience in related area performing secretarial or general office work in an office with considerable public contact, or an equivalent combination of experience, education and/or training that demonstrates the desired knowledge, skills and abilities
Ability to obtain a valid Arizona IVP Fingerprint Clearance Card
Ability to demonstrate leadership and organizational skills.
Strong internal and external communication skills, both oral and written.
Ability to follow written and/or oral instructions.
Ability to demonstrate interpersonal and problem-solving skills.
Ability to maintain accurate records and reports.
Ability to use computers for email communications, word processing, data management and other assigned tasks as related to the position.
Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
Ability to interact cooperatively and courteously with staff, students, parents, and community.
Utilize, with fidelity, the District Positive Behavior Intervention Support (PBIS) program at the building level.
Ability to understand and maintain students' and parents' rights to confidentiality and not violate those rights; nor discuss students in inappropriate places or with anyone not in direct contact with such individual students.
Ensure information obtained through the course of duties associated with this position, is held in the highest of confidentiality.
Perform all duties in accordance with Federal and State laws, district procedures, and Board policies; including mandatory reporting procedures.

Responsibilities

Meet regularly with Administrators in Curriculum to develop and prioritize work projects.
Maintain a schedule of appointments, arrange conferences/interviews, travel arrangements and/or hotel accommodations, maintain appointment calendars and schedules, process incoming correspondence and mail.
Take and transcribe dictation of various types, including correspondence, reports, notices, recommendations, and may attend meetings in the role of recorder.
Obtain, gather, organize, analyze, and maintain departmental data and records, including curriculum, assessment, instructional technology, and professional learning information, and prepare reports for district, state, and federal reporting requirements.
Assist in a wide variety of confidential, administrative and secretarial support to the assigned District Office Administrators/Supervisors/Specialist.
Place and receive telephone calls, greet customers and screen unexpected callers in accordance with a predetermined policy.
Refer non-job specific inquiries to appropriate departments.
Maintain a regular filing system, and a set of locked confidential files.
Maintain and process incoming correspondence, documents and materials as instructed and for the purpose of disseminating information to appropriate parties.
Handle leave requests, and set up conferences.
Process maintenance and purchase requisition orders.
Maintain departmental documents, files, budgets, records, digital databases, and online management systems to ensure accurate, current, and accessible information related to curriculum, instructional resources, grants, professional development, and employee records.
Compose complex documents (e.g., correspondence, reports, information brochures, presentations, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
Evaluate situations (e.g., involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Maintain and update district curriculum, assessment, instructional technology, and professional learning platforms by creating and managing user accounts, maintaining staff and student access, updating organizational structures, troubleshooting basic user issues, and coordinating with vendors and district technology staff as needed.
Coordinate and maintain the district's professional learning management system by creating training events, enrolling participants, tracking attendance, monitoring required trainings, maintaining professional development transcripts, generating reports, and assisting administrators with compliance documentation.