Secretary 3, Attendance (Starts at $20.45 per hour)

Omaha Public Schools•Omaha, NE

2d•Onsite

About The Position

Performs a wide variety of duties, some of a confidential nature. Performs general secretarial duties which may be required but not limited to answering phones, basic computer functions, typing, filing, copying, distributing mail, proofreading, etc. Provides monitoring of students as needed. This position is treated as a full-time non-exempt classified position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.

Requirements

A High School Diploma or GED equivalent is required.
Proficient PC computer knowledge is required.
Demonstrate proficiency of the English language to read and communicate with others.
Must always comply with OPS’s guidelines for equipment use.
Must have organization, time management, communication, and interpersonal skills.
Ability to read and use information from written materials and visual displays.
Ability to work in standing/walking positions on a frequent basis throughout the work shift.
Ability to bend, kneel, stoop and maintain balance while performing job related tasks.
Ability to work outdoors during outdoor student activities
Verification of U.S. citizenship or legal authorization to work in the United States.

Nice To Haves

Previous experience working in an office setting is preferred.
Previous experience working in a public school setting is preferred.
Demonstrate proficiency of the Spanish language to read and communicate with others is preferred.
Knowledge of District computer software preferred.
Ability and patience to work with students and parents.
Demonstrate proficiency in the ability to take initiative and work independently.
Excellent organizational skills.
Demonstrate a positive attendance record and prior work history.
Excellent oral and written communication skills.
Displays a significant degree of professionalism and confidentiality.
Knowledge of OPS’s mission, purpose, goals and the role of every employee in achieving each of them.

Responsibilities

Responds to walk in, telephone, doorbell, and intercom customer services needs in a timely, positive, and responsive way.
Updates student records and attendance in District software systems.
Maintains attendance records for field trips.
Enrolls new students in District software systems.
Responds to and processes attendance records and requests.
Prepares and sends Referral of Absence Behavior (RAB) and GED letters.
Maintains Student Information Packet (SIP) and Handbook cards.
Works with office staff to distribute student, parent, and staff communications.
Completes copy requests for teachers and administrators as needed.
Uses intra-school communication systems including radio, intercom, various alarms, paging, etc. as required.
Uses mail merge function to create labels, certificates, mailings, and files regularly.
Monitors and directs the work of student office aides.
Follows oral and written directions accurately.
Serves as a backup for other office staff as needed.
Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent.