281 - Secretary 1
About The Position
Subject to the direction of the Office Manager or Director, the person in this position will assist the Office Manager or Director. This role involves supporting various administrative tasks within the CAO Head Start program, including licensing, data compilation, form creation, meeting minutes, supply management, transportation coordination, copier maintenance, deliveries, printer maintenance, correspondence preparation, travel requests, switchboard operation, and payroll assistance. The position also requires filling in for the office clerk as needed and modeling a positive work ethic.
Requirements
- Some training in spreadsheet applications (i.e., Lotus, Excel).
- Some training in operating systems (i.e., Windows 3.1, Windows 95, MSDOS).
- Ability to understand and carry out complex written and oral instructions.
- Good organizational skills.
- Driver's license and transportation.
- High School diploma.
- Two to three years computer experience.
- Certificates, or other documentation, of computer training.
- At least two (2) years progressively responsible experience in secretarial work.
- Good knowledge of office terminology, procedures and equipment.
Nice To Haves
- Previous Head Start experience preferred.
- Erie County resident preferred.
Responsibilities
- Assists Office Manager with new and renewal licensing of CAO Head Start sites.
- Assists Office Manager in compiling data for Program Information Report (PIR).
- Works with CAO Head Start Coordinators and personnel to create and update CAO Head Start program forms.
- Types minutes of meetings for CAO Head Start Program.
- Responsible for maintaining supplies inventory and distribution of supplies to CAO Head Start centers and office personnel.
- Assists Office Manager in coordination of transportation.
- Responsible for trouble-shooting and maintenance of desktop copiers at various CAO Head Start sites.
- Makes deliveries or drop-off paper work to centers as needed.
- Maintain network printers in office.
- Prepares a variety of correspondence, complex summaries and reports as it relates to the program.
- Operates office machines and manages all out-of-town travel requests and reimbursements.
- Serves as switchboard operator when needed.
- Assists Office Manager with time sheets and payroll.
- Fill in for office clerk as needed, model positive work ethic for parents and staff.
Benefits
- CAO physician paid physical examination.
- Acceptable SCR clearance.
- Free of criminal convictions for crimes against children (misdemeanor and felony).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
