DCJ Secretary 1

State of Connecticut•Stamford, CT

17h•Onsite

About The Position

The State of Connecticut, Division of Criminal Justice (DCJ) has an opportunity for a DCJ Secretary 1 for the Stamford Judicial District GA# 01, located at 123 Hoyt Street, Stamford, CT. The position number is 5255. The schedule is Monday - Friday, 37.5 hours per week, with core hours from 8:30 am to 5:00 pm. The incumbent will be required to complete a background check prior to the start date. The Division of Criminal Justice and its employees are committed to the fair and equal administration of justice in Connecticut. The Division acknowledges its duty to investigate and prosecute matters within its jurisdiction diligently, ethically and impartially, honoring its constitutional and common law foundations. By ensuring that the criminal laws of the State of Connecticut are enforced fairly and constitutionally, the Division honors the rule of law upon which our nation is founded. Accomplishing this mission depends upon skill, creativity, and constructive interaction of all Division employees with the law enforcement community and advocacy in the highest traditions of the Office of State's Attorney, the first public prosecutor in America.

Requirements

Two (2) years of experience above the routine clerk level in office support or secretarial work.
Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling.
Knowledge of business communications; business math.
Skills interpersonal skills; oral and written communication skills.
Ability to schedule and prioritize office workflow; operate office equipment which may include word processors, computers, tablets or other electronic equipment; take notes (shorthand, speedwriting or other method acceptable to the supervisor); type at a net speed of 50 wpm.

Nice To Haves

Excels in establishing processes that support consistency and accountability
Strong experience in keyboarding and data entry
Proven experience collaborating and communicating effectively across teams
Professional demeanor, even when confronted with calls or visits from frustrated individuals
Experience working in a team-oriented, fast-paced environment, with limited errors
Considerable experience with office technology, specifically, Word, Excel and Powerpoint, with the willingness to embrace and learn new systems and software
Customer service experience
Prior experience working in a courthouse or for a law enforcement agency
Bi-Lingual (Spanish)

Responsibilities

Using a computer, tablet, or other electronic equipment, formats and types a full range of correspondence, reports, briefs, motions, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling.
Designs office filing systems; Organizes and maintains files; Maintains, updates and reviews documentation as required; Logs documents and maintains dockets.
Composes routine letter/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
Greets and directs visitors; Screen calls, visitors and mail; Responds to routine requests for information on policies, rules and regulations, programs and procedures.
Receives and reviews various reports and forms for accuracy and completeness; Processes reports and forms; May prepare and process fiscal and personnel documents.
Arranges and coordinates meetings and conferences; Schedules appointments; Processes confidential matters; Takes notes and/or meeting minutes; Takes and transcribes dictation; Prepares expense accounts; Makes travel arrangements; May attend meetings and take and transcribe minutes of proceedings.
Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); Maintains time and attendance records; Performs related duties as required.