Secretary 1

State of Connecticut•Hartford, CT

1d•Hybrid

About The Position

The State of Connecticut, Department of Children and Families (DCF) is accepting applications for a Secretary 1 position. This is a full-time, first shift position located in Hartford, working 40 hours per week, Monday through Friday, from 8:00 am to 5:00 pm, with a hybrid work schedule. This position is open to current DCF employees only. The role involves performing a full range of secretarial support functions within a state agency.

Requirements

Current State of Connecticut employee with at least six (6) months of full-time service or full-time equivalent service in the agency.
Two (2) years of experience above the routine clerk level in office support or secretarial work.
Ability to schedule and prioritize office workflow.
Ability to operate office equipment which includes computers, tablets, and other electronic equipment.
Ability to operate office suite software.
Ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor).

Nice To Haves

Experience working with Microsoft Outlook, Word, Excel, PowerPoint, and Teams for scheduling.
Experience coordinating meetings and taking minutes.
Experience with Connecticut On-Line Law Enforcement Communication Teleprocessing System (Collect) and National Crime Information System (NCIC).
Experience utilizing the Core-CT & Kronos for timesheet entering.
Experience developing office procedures and systems, including electronic filing systems, invoice, supply order.
Experience maintaining up-to-date information for a large group of staff members, including attendance records, travel authorizations, reimbursements, calendars.

Responsibilities

Formats and types a full range of correspondence, reports, bills, drafts, etc., from rough draft, transcription, or dictated notes, and proofreads for content.
Designs office filing systems, organizes and maintains files (including confidential files), and maintains, updates, and reviews reference materials and manuals.
Composes routine letters and memoranda for supervisor's signature.
Compiles information from standard sources and prepares data reports.
Greets and directs visitors, answers phones, takes messages, and answers questions requiring knowledge of terminology, organization, and supervisor's responsibilities.
Scans correspondence, pulls and attaches related materials, and reviews, routes, and prioritizes mail.
Arranges and coordinates meetings, including space and equipment.
Writes minutes of meetings, lectures, and conferences from rough draft.
Takes notes and/or meeting minutes.
Prepares expense accounts and makes travel arrangements.
Maintains an inventory of supplies and equipment, orders supplies when necessary, and completes, processes, and maintains paperwork for purchasing.
Maintains time and attendance records.
Performs related duties as required.