Legal Secretary 1
About The Position
The Legal Services Program at Montana State Hospital is responsible for providing legal representation for patients in commitment proceedings, advocating on behalf of patients, periodically interviewing individual patients, reviewing patients’ treatment records, and ensuring that patients’ legal rights are protected. This position will provide legal assistance to the attorney to ensure an efficient delivery of legal services. This position will also perform administrative duties associated with daily office functions and management of the six-person Mental Disabilities Board of Visitors.
Requirements
- Knowledge of variety of legal resources including the State Law Library, university law libraries, and on-line resources.
- Working knowledge of major mental illnesses and treatment regimens for mental illnesses.
- Ability to communicate effectively, both orally and in writing.
- Ability to pro-actively respond to issues and work productively with little supervision.
- A high school diploma or equivalent.
- Strong computer skills.
- Two years of professional directly related experience.
- Alternative combinations of education and experience may be considered.
Nice To Haves
- Prefer associate degree or two-year vocational training.
Responsibilities
- Prepare and draft various documents and letters.
- Organize and maintain case files.
- Perform office support functions, such as answering phones, mailing and opening correspondence, ordering supplies and making copies.
- File all necessary legal paperwork and court documents.
- Track all pending court cases.
- Update attorneys’ and court calendars and schedules appointments.
- Maintain regular contact with all Treatment units.
- Review all requests for assistance with Lawyer.
- Review, complete, and compile all pertinent records and documentation.
- Interview appropriate hospital staff and patients.
- Ensure patients understand all issues relevant to their concerns by explaining policies and the law and answering questions to help patients understand and feel comfortable with the process.
- Respond promptly to all questions, complaints and requests for assistance from consumers, MSH patients or the public.
- Work with MSH staff to arrive at appropriate resolutions to concerns surrounding clinical treatment and legal rights and other issues.
- Meet with patients prior to hearing and answer any questions.
- Prepare or present evidence at hearing.
- Arrange travel, lodging, and meals for scheduled Board of Visitors (BOV) site inspections.
- Prepare folders and other materials as needed for site inspections.
- Assist in site inspections and interview appropriate staff and patients.
- Prepare and document findings from site inspections and staff/patient interviews.
- Assist with any other duties as designated by Executive Director.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
