Seasonal Event Coordinator

Operation Warm•Glen Mills, PA

6d•Onsite

About The Position

The Seasonal Event Coordinator is responsible for the project management and successful execution of events for Operation Warm's corporate, community, and grant funders. The person in this role is responsible for funder and beneficiary management, coordination of event logistics, and planning coat/shoe gifting events. This is a temporary position, with full-time hours for an approximate 6-month time frame. This position does not have supervisory responsibilities.

Requirements

Bachelor's Degree preferred
Previous event planning experience preferred
Strong problem-solving skills and creativity, as well as enthusiasm for our mission
Excellent verbal and written communication skills
Strong attention to detail
Ability to work well under pressure and the ability to meet tight deadlines.
Highly proficient in Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook, OneNote)
Experience with Salesforce and/or other CRM systems preferred
Experience with Asana preferred
Works independently and collaboratively, with maturity and confidence
Demonstrates good judgement and ability to make sound decisions in a fast-paced, dynamic setting
Unwilling to accept any unethical conduct or outcomes that threaten the mission or values of Operation Warm
Ability to travel locally if needed to support local events

Responsibilities

Execute organization projects and partner programs that adhere to timelines, program requirements, and funder expectations
Proactively gather necessary information to plan and implement projects
Predict resources needed to reach objectives and manage resources in an effective and efficient manner
Develop and manage a detailed project schedule and work plan
Plan and coordinate in-person and/or hybrid events, facilitating run of show, technological needs, and event organization.
Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress
Maintain proactive communication with program stakeholders – beneficiaries, funders, and internal teams.
Identify and reports deadline conflicts or delays to management
Monitor all projects and make adjustments as needed via the project management software application, Asana, to ensure that all stakeholders collaborating seamlessly
Build and maintain effective relationships
Measure project performance to identify areas for improvement
Other duties as assigned