Seasonal Administrative Assistant

Marmon Holdings, Inc. • Norfolk, VA

4d • Onsite

About The Position

The Seasonal Administrative Assistant provides flexible, high-quality administrative support across Human Resources, Quality, and general business operations. This role is ideal for someone who is organized, proactive, and comfortable juggling a variety of tasks in a fast-paced environment. You’ll help keep processes running smoothly by assisting with documentation, data entry, scheduling, compliance tasks, and special projects. May work in a particular department or float between departments.

Requirements

• Previous administrative experience preferred 0-2 years; HR or Quality experience is a plus but not required.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new systems.
• Excellent attention to detail and accuracy.
• Strong communication skills and a customer-service mindset.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Reliable, adaptable, and able to work independently with minimal supervision.
• Ability to work as part of a team and willing to help.

Responsibilities

• Assist with onboarding tasks such as preparing new hire packets, scheduling orientations, and collecting required documentation.
• Maintain employee files and ensure records are accurate and up to date.
• Help track attendance, training completion, and other HR metrics.
• May perform other tasks or participate in special projects as assigned.
• Assist with document control, including updating SOPs, forms, and logs.
• Support internal audits by organizing records, gathering evidence, and tracking corrective actions.
• Help maintain quality dashboards, spreadsheets, and compliance reports.
• Perform basic data entry and verification to support quality initiatives.
• Provide day-to-day administrative support such as filing, scanning, copying, and organizing documents.
• Assist with scheduling meetings, preparing agendas, and taking meeting notes.
• Support special projects across departments as assigned.
• Help maintain office supplies, inventory lists, and shared workspaces.
• Respond to internal inquiries and route information to the appropriate team members.

Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Generous Paid Time Off (PTO) and paid holidays
• Short-term and long-term disability (STD/LTD) coverage
• Life insurance
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Employee discounts

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed