Administrative Assistant- Seasonal
About The Position
Cantata Adult Life Services, formerly known as The British Home, is a nonprofit, mission-driven community with over 100 years of experience, offering a full continuum of care on a beautiful 10-acre campus in Brookfield, Illinois. We are seeking strong, compassionate leaders to join our team and help us continue enriching the lives of older adults through exceptional care and a vibrant community. Position Summary: The Administrative Support team member provides clerical, operational, and customer service support to ensure the efficient day-to-day functioning of the healthcare center. This position serves as a resource for residents, families, visitors, staff, and vendors while assisting leadership with administrative tasks, documentation, scheduling, communication, and record management.
Requirements
- High school diploma or equivalent required; work permit as needed
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational, communication, and multitasking skills.
- Ability to maintain confidentiality and professionalism.
- Ability to work independently and as part of a team.
- Ability to sit, stand, walk, bend, and reach throughout the workday.
- Ability to lift and carry up to 25 pounds occasionally.
- Ability to operate standard office equipment, including computers, printers, copiers, and telephones.
Nice To Haves
- Previous administrative, clerical, customer service, or healthcare experience preferred.
Responsibilities
- Provide general administrative and clerical support to department managers and leadership.
- Answer and direct incoming phone calls in a professional and courteous manner.
- Greet residents, families, visitors, and vendors and assist with inquiries.
- Prepare, organize, file, scan, and maintain documents and records.
- Assist with data entry and maintenance of electronic and paper files.
- Draft routine correspondence, reports, meeting minutes, and memos.
- Monitor office supplies and coordinate ordering as needed.
- Assist with communication between departments to ensure smooth operations.
- Respond to inquiries promptly and professionally while maintaining confidentiality.
- Provide excellent customer service consistent with the organization's mission and values.
- Assist with scheduling meetings, appointments, interviews, and training sessions.
- Coordinate calendars and maintain departmental schedules.
- Assist with event planning, resident activities, staff meetings, and special projects.
- Maintain accurate and organized records in accordance with company policies and regulatory requirements.
- Handle confidential information in compliance with HIPAA and privacy regulations.
- Assist with audits, surveys, inspections, and documentation requests.
- Ensure forms, logs, and reports are completed and maintained appropriately.
- Assist departments with administrative projects and workflow coordination.
- Prepare reports, spreadsheets, presentations, and tracking logs.
- Support payroll, human resources, admissions, billing, or clinical departments as assigned.
- Perform other duties as assigned to support organizational operations.
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
