West Valley City - School Secretary

American Preparatory Academy•West Valley City, UT

2d•Onsite

About The Position

The Front Office Secretary performs intermediate-level clerical and administrative work to support the office and help ensure smooth, professional daily operations. The position is located in West Valley City, Utah, for the 2026–2027 school year. The typical schedule is Monday through Friday, 7:30 a.m. to 4:30 p.m., with hours subject to campus needs. Anticipated summer hours are Monday through Thursday, 9:00 a.m. to 3:00 p.m. in June, and Monday through Friday, 7:45 a.m. to 3:45 p.m. in July; summer hours may also vary based on campus needs. The role may require staying for Parent Teacher Conferences, New Family Meetings, Celebration of Excellence Meetings, and High School Graduation. The employee may also assist with graduation coordination, room and building scheduling, registrar responsibilities, and training or overseeing lower-level clerks and temporary help. Other duties may be assigned.

Requirements

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills and ability to meet deadlines.
Strong understanding of office methods, procedures, and equipment.
Ability to learn, interpret, and apply policies and procedures.
Ability to type at least 60 WPM.
Proficiency with Microsoft Office Suite or related software.
Ability to work effectively with students, families, staff, and administration.
Ability to work independently and effectively as part of a team.
High school diploma or equivalent required.
At least one year of experience in general secretarial and/or clerical work required.

Nice To Haves

Associate's degree preferred.

Responsibilities

Perform intermediate-level clerical and administrative tasks to support the office and assigned staff.
Prepare office documents, memoranda, reports, correspondence, and other materials as directed.
Prepare formal business communications, recurring reports, and similar correspondence, and obtain signatures as needed.
Schedule and coordinate meetings and conferences for assigned staff and maintain department or individual calendars.
Take notes, minutes, or other documentation as directed.
Maintain and organize office files and records.
Greet and welcome visitors; answer and direct phone calls.
Collect fees and payments as needed and provide receipts and records for monetary transactions.
Respond to inquiries and assist with resolving complaints professionally.
Collaborate with other departments to complete office functions.
May train and oversee lower-level clerks and temporary help.
May assist with graduation coordination, room and building scheduling, and registrar responsibilities.
May be required to stay for Parent Teacher Conferences, New Family Meetings, Celebration of Excellence Meetings, and High School Graduation.
Perform other duties as assigned.