SCHOOL SECRETARY

Orange County Public Schools•Apopka, FL

About The Position

Under direct supervision, the School Secretary performs school-based front office secretarial duties and provides administrative support to the principal. This experienced-level secretarial role includes preparing correspondence, answering phones, scheduling appointments and workshops, handling incidents related to school operations, and serving as backup for other clerical positions. Duties may include processing financial and personnel information, serving as a bilingual contact, and supporting Guidance or Clinic staff. The position also performs related work as directed. The role requires accurate, courteous, and timely service to internal and external customers, along with discretion and judgment in handling varied school office matters. Work involves operating computers and office equipment, maintaining records and filing systems, coordinating communications with district offices, and completing online transactions. The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities upon request.

Requirements

High school diploma or GED.
At least two years of previous experience and/or training that includes secretarial or clerical work, or an equivalent combination of related education, training, and experience.
Ability to calculate, compute, sum, and tabulate data and perform related actions.
Ability to provide guidance, assistance, or interpretation on applying procedures and standards to specific situations.
Ability to operate and control equipment, machinery, tools, and materials used in essential functions.
Ability to use a wide variety of reference and descriptive information.
Ability to perform arithmetic, calculate decimals and percentages, and potentially use fractions or interpret graphs.
Ability to interpret written, oral, diagrammatic, or schedule-form instructions and exercise independent judgment to adapt methods and standards.
Ability to exercise judgment, decisiveness, and creativity when evaluating information against measurable or verifiable criteria.
Ability to exert light physical effort in sedentary to light work, including occasional lifting, carrying, pushing, or pulling objects weighing approximately 5–10 pounds.
Ability to work for extended periods at a keyboard or workstation.
Visual perception and discrimination and oral communication ability.

Responsibilities

Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS positively.
Coordinate the work of other clerical staff in the school office and provide backup to the bookkeeper and clinic attendant.
Prepare and process correspondence for principals and perform record-keeping tasks.
Answer, screen, and direct telephone calls; provide information and assistance; and take or relay messages.
Schedule appointments, maintain the principal’s calendar, make travel arrangements, and register participants for conferences and workshops.
Maintain communications between the school and district offices.
Establish and maintain filing systems for school operations and the principal.
Perform receptionist duties, greet and assist staff, students, and visitors, answer questions, and help parents and others with forms and procedures.
Sort and distribute incoming mail and prepare outgoing mail.
Monitor copier use and order supplies as needed.
Input online warehouse purchase orders, perform budget transfers, maintain school inventory information, and process personnel transactions online.
Process students in the office for discipline, illness, medication, and transportation home.
Be on call after hours to report to school in response to Sonitrol alarms.
Process school maintenance work-order requests and workers’ compensation cases, and process payroll for instructional personnel.
Use computers to enter, retrieve, review, or modify data and use word-processing, database, and other software programs.
Operate office machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax machine.
Keep current with job-related technology and attend district-supported training to maintain the technology skills required for the position.
Maintain timely and accurate information as part of job responsibilities.
Perform related duties as directed.