School Secretary

Archdiocese of Oklahoma City Schools•Enid, OK

11h

About The Position

Under the direction of the principal, the School Secretary performs clerical and support work involving established routines and broadly defined policies and procedures. The role greets and interacts with the public, works cooperatively with staff, students, and parents, and performs other related duties as assigned. The position supports the Church’s mission and is expected to uphold the standards and teachings of the Catholic Church in work and personal conduct, and to follow applicable Archdiocesan, school, and employee policies and handbooks. The secretary maintains confidentiality, supports student discipline procedures, and helps maintain an orderly and safe work environment. The position performs a range of school office functions, including records and filing, communications and document preparation, attendance and accounting-related tasks, lunch ordering and tallying, and student enrollment and discharge processes. Travel may be required as needed to attend approved workshops and in-service training.

Requirements

High school diploma or equivalent.
Knowledge of and ability to use English correctly and appropriately.
Computer skills.
Ability to communicate.
Valid driver’s license.

Nice To Haves

Two years of clerical or secretarial experience, including word processing.
Previous experience in a school setting working with diverse groups of adults and children.
Ability to perform minimal bookkeeping.
Knowledge of modern office practices and procedures.
Ability to maintain clerical records and prepare simple reports.
Ability to learn and interpret rules, regulations, laws, and procedures.
Ability to perform clerical work accurately and within established deadlines.
Ability to operate a variety of office equipment.
Ability to use word-processing, database, and spreadsheet programs.
Ability to meet and interact with the public and employees with tact and courtesy.
Ability to compile information from various sources and type a variety of materials.
Ability to exercise independent judgment in applying standard practices and procedures.
Ability to demonstrate a positive attitude, team cooperation, and positive work performance in support of the instructional process and the well-being of the school.
Ability to work independently.

Responsibilities

Maintain confidentiality regarding school matters and handle confidential information and documents appropriately.
Follow the school’s student discipline policy.
Maintain an orderly and safe work environment free of hazards.
Act professionally in demeanor and work habits.
Meet and interact with the public in routine situations requiring tact, discretion, and courtesy.
Perform a variety of clerical duties, excluding only the most complex work.
Provide information and interpretations of policies or procedures related to the department or school.
Establish, maintain, and monitor accurate, neat, and efficient electronic and manual filing systems.
Sort and classify incoming mail and other information for efficient distribution.
Prepare letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions, and other materials from notes, drafts, verbal instructions, or dictation.
Compile information from various sources using standardized forms.
Assist the principal with employee orientation and training.
Order and tally lunches daily and provide month-end information.
Gather and prepare attendance and accounting information.
Enroll and discharge students.
Request records from prior schools and distribute school records.
Perform other duties as assigned.
Travel as needed to attend Archdiocese-sponsored workshops and in-service trainings, and other events approved by the principal.