School Secretary I - New Village Academy

Anne Arundel County Public Schools•Parole, MD

22h

About The Position

Performs general secretarial and clerical office tasks in a school. This experienced-level position involves varied, moderately complex work, including preparing and processing forms, records, correspondence, memoranda, documents, and reports related to school activities. The role has frequent, responsible contact with students, parents, the public, and school administrative and instructional staff. Assignments may also support administrative and program activities such as guidance and library services. Work is performed under general supervision, with initiative and judgment expected in completing assignments on time. Bilingual and biliterate skills in a targeted language may be required depending on the assignment. The position is classified as non-exempt and works 260 days per year, 12 months per year, for 6.5 or 7 hours per day. It reports to the Principal. The job is in the Administrative and Office Support family, Office/Staff Support sub-function.

Requirements

High school diploma or equivalency certificate.
One year of recent general office experience performing progressively responsible work, or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Ability to type 40 words per minute.
Proficiency with personal computers, including word processing, spreadsheets, database management, and desktop publishing applications.
Good knowledge of modern office practices and procedures, bookkeeping, business English, spelling, and commercial arithmetic.
Ability to use courtesy and good judgment when dealing with students, parents, administrators, employees, and the public.
Successful completion of all required tests.
Bilingual and biliterate ability in the targeted language if assigned to a bilingual program.

Nice To Haves

Bilingual and biliterate ability in the targeted language is preferred when not required by the assignment.

Responsibilities

Answer and screen telephone requests and complaints from parents, students, and Central offices.
Enroll new students and complete fall and spring enrollment.
Keep student records and files up to date; withdraw records and forward them to students' new schools.
Prepare and maintain current student office records, including class lists, student folders, card files, index cards, and attendance records and reports.
Receive and relay messages to teachers and principals, and make telephone calls for them as requested.
Receive and screen visitors and telephone calls.
Type and distribute reports, letters, forms, lists, newsletters, memoranda, agendas, schedules, and other documents.
Operate and maintain standard office machines and equipment, including facsimile and duplicating/copy equipment.
Receive, sort, and distribute mail and handle items of a general nature.
In the Health Aide's absence, provide first aid to students or take them to the Health Room, and call parents of injured or ill students.
Assist with maintaining and updating confidential medical lists for distribution.
Assist with preparing instructional requests, tests, and other assigned materials.
Maintain strict confidentiality when handling student records and personal data.
Sign students in and out of school; issue tardy passes and maintain absentee and tardy records.
Schedule after-school or outside use of the building.
Complete and/or check request forms and submit the monthly report.
Perform other related duties assigned within the same classification or lower.