School Secretary I Bilingual Spanish

Compton Unified School District•Compton, CA

2d•Onsite

About The Position

Under the general supervision of an Elementary School Principal, this role acts as a secretary leading clerical workers in performing office functions such as reception, record-keeping, scheduling, supplying, machine operation, and mail distribution. A key aspect of this position is interpreting and translating in Spanish.

Requirements

Equivalent to graduation from high school.
Two years of experience at the level of Clerk Typist II.
Must obtain a First Aide certificate prior to completion of the probationary period.
The District's ROP Office Occupation or Adult School Keyboarding Certificate will be accepted in lieu of District typing test providing the ability to keyboard at 40 words net per minute from a clear copy is demonstrated and certified by the Program Administrator.
The incumbent's program certification date must be within 12 months of application submission.

Nice To Haves

Bilingual Spanish

Responsibilities

Meet, greet visitors, callers, and pupils in person and on the telephone; ascertain needs; provide material/data/service or refer/take messages; place calls to secure material/data/service/information; receive, sort, and route mail; maintain order in the school office.
Greet, assign, equip, and orient substitute teachers.
Administer minor first aid to injured or ill pupils and employees; call parents for pick-up when a pupil is ill, injured, excluded, or abandoned; provide support and attention to pupils.
Keep order in the school office; place phone calls to request/relay important information.
Compile, collect, and record data on appropriate forms/reports for enrollment, time, attendance, accident reports, transfers, lunches, and student body funds.
Design and maintain basic alphabetical/subject files; file and retrieve documents; retire files on schedule.
Receive cash, checks, make change, issue receipts and lunch cards, account for funds, and turn in daily.
Review teachers' registers for pupil absences over three days, refer to Child Welfare Attendance and Teachers.
Prepare/compose letters, memos, activity programs, reports, bulletins, schedules, weekly and monthly calendars, surveys, and teacher evaluations by operating word processors including personal computers and typewriters, and copier equipment including duplicators, laminators, and stencil makers; operate calculators, school bell systems, and intercoms; proofread for grammar, spelling, punctuation, completeness, and accuracy.
Keep appointment calendars for the Principal and Psychologist; make appointments with parents, pupils, and staff; schedule the use of school facilities by Community Organizations.
Operate a suspense file to ensure all deadlines are met.
Estimate stock levels of office and classroom supplies; order supplies to maintain stock levels, calculate extension of prices; fill orders for classroom supplies; check incoming supplies to determine shortages.
Prepare/compose letters, memos, activity programs, reports, bulletins, and surveys in Spanish and English.
Collate and assemble materials.
Interpret in Spanish for parents, students, teachers, and staff, and translate notices to parents, staff, and teachers.
Mail, receive, sort, open, and route incoming U.S., U.P.S., and district mail; collect, label, and dispatch outgoing mail.
Assign, direct, and control the flow of work to clerical employees; train and assist in the evaluation of clerical employees.
Perform related duties as assigned.