School Secretary

Mapleton Public Schools•Denver, CO

3d•Onsite

About The Position

Support the efficient and professional operation of all school procedures and activities while creating a welcoming environment where all students, parents, and staff are treated with dignity and respect. Assist with all administrative tasks.

Requirements

High school diploma or equivalent.
2-3 years secretarial experience
Strong oral and written language, spelling, and basic math
Interpersonal relations
Public relations
Problem solving
Phone etiquette
Copy machine
Phone system
Keyboarding
Computer programs: Microsoft Outlook, Microsoft Word, Microsoft Publisher, Excel, and desktop publishing
Bookkeeping and accounting
Ability to maintain confidentiality in all aspects of job
CPR and First Aid certifications within 90 days after hire.
Mandatory Title IX training is required by the Colorado Department of Education and for all public school employees. Title IX training addresses harassment, discrimination, and bullying. Completing these mandatory Title IX training courses ensure we are meeting state requirements while continuing to foster a culture of safety and belonging across our schools. You will have two mandatory training courses that must be completed within 30 days of your date of hire and are required to be completed on your own time.

Nice To Haves

Technical courses in computing and accounting preferred.
Bilingual Skills Desirable.

Responsibilities

Create a warm, friendly atmosphere where service to staff, students, and parents is the priority.
Answer the telephone and greet the public.
Oversee campus office operations, including establishing effective communication channels across the district, coordinating responsibilities, planning, and implementing regular office meetings.
Respond to inquiries and direct staff or administration as needed.
Supervise and assist with maintaining: Registration procedures and maintaining student cum files.
Student enrollment records.
Student attendance records.
Student discipline records.
Parent communications (flyers, newsletters, etc.).
Staff communications, using technology effectively (newsletters, bulletins, memos, etc.)
Time and attendance documentation, payroll, and calling substitute line.
Maintain campus budget, initiate purchase orders, check in orders, and maintain inventory.
Process mail, both internal and external.
Enter work orders as needed.
Provide medical treatment for sick or injured when Health Aide is not available.
Assist with maintaining school activity fund.
Assist with Coordination of Parent Activities, Volunteers, SAAC Committee, Yearbook, etc.
Assist with insuring efficient working operation of all office equipment and support equipment, such as copy machines, etc.
Maintain an orderly, professional office appearance.
Be able to work at a fast pace and handle multiple tasks and situations simultaneously and with interruptions.
Perform other duties as assigned.